Seasoned Executive Virtual Assistant – Remote, High‑Level C‑Suite Support & Calendar Management Specialist for brighthush

About brighthush

brighthush is a forward‑thinking, technology‑driven organization that empowers leaders to focus on strategy while we handle the details. With a culture rooted in agility, collaboration, and continuous learning, we’re building a global network of high‑performance professionals who thrive in a fully remote environment. Whether you’re a seasoned executive assistant or a rising star in administrative support, brighthush offers the flexibility, resources, and recognition you need to grow your career while making a real impact.

Why Join brighthush?

• Remote‑First Flexibility: Work from anywhere in the United States with a fully remote setup that respects your work‑life balance.
• Impactful Work: Serve C‑suite leaders, founders, and senior executives, ensuring their time is used strategically.
• Professional Growth: Access to training, mentorship, and a community of peers who share best practices.
• Competitive Compensation: Earn $20 per hour with the potential for overtime and performance bonuses.
• Inclusive Culture: A diverse, supportive environment that values transparency, accountability, and continuous improvement.

Key Responsibilities

As a Senior Executive Virtual Assistant at brighthush, you will be the backbone of our executive leadership team. Your day‑to‑day tasks will include:

• Managing complex executive calendars: scheduling, prioritizing, and resolving conflicts to maximize productivity.
• Overseeing executive email and inboxes: organizing messages, drafting responses, tracking follow‑ups, and flagging high‑priority items.
• Providing proactive administrative support: anticipating needs, triaging requests, and protecting executive time.
• Preparing leaders for meetings: coordinating agendas, gathering materials, and ensuring all stakeholders are aligned.
• Coordinating internal and external meetings: scheduling across time zones, booking venues, and managing virtual platforms.
• Supporting board and cross‑functional projects: drafting minutes, tracking action items, and maintaining project documentation.
• Arranging domestic and international travel: creating itineraries, booking flights and accommodations, and handling last‑minute changes.
• Tracking expenses and maintaining accurate financial records for reimbursement and budgeting.
• Documenting processes and identifying workflow improvements to increase efficiency.
• Handling confidential and sensitive information with the utmost professionalism and discretion.

Essential Qualifications

To excel in this role, you should bring:

• Minimum 5 years of experience as an Executive Assistant, Virtual Executive Assistant, or similar role supporting C‑suite executives, founders, or senior leaders.
• Proven expertise in executive calendar and inbox management, with a track record of maintaining flawless schedules.
• Exceptional written and verbal communication skills, including strong grammar, tone, and the ability to draft concise, professional correspondence.
• Strong judgment and the ability to prioritize competing demands in a fast‑paced environment.
• A proactive mindset: you anticipate needs and take action without being prompted.
• Meticulous attention to detail, outstanding organization, and a commitment to follow‑through.
• Reliability, professionalism, and a high level of trustworthiness.
• Comfort with technology: adept at learning new software, systems, and processes quickly.
• Ability to work independently while maintaining clear communication with executives and the brighthush team.

Preferred Qualifications

While not mandatory, the following will set you apart:

• Experience with project management tools (e.g., Asana, Trello, Monday.com) and calendar platforms (Outlook, Google Calendar).
• Knowledge of travel booking platforms (Concur, Expensify) and expense reporting best practices.
• Background in a startup or high‑growth environment where adaptability and resourcefulness are key.
• Fluency in additional languages, especially Spanish or Mandarin, to support international executives.
• Previous experience in a virtual assistant agency or remote support role.

Skills & Competencies

Success in this role requires a blend of technical and soft skills:

• Time Management: Mastery of scheduling tools and the ability to juggle multiple priorities.
• Communication: Clear, concise, and professional in all written and verbal interactions.
• Problem Solving: Quick thinking to resolve conflicts and find creative solutions.
• Adaptability: Comfortable shifting priorities and learning new systems on the fly.
• Confidentiality: Handling sensitive information with discretion and integrity.
• Collaboration: Working seamlessly with cross‑functional teams and external partners.
• Technology Savvy: Proficiency with office suites, cloud services, and collaboration tools.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement:

• Structured mentorship programs pairing you with senior leaders for guidance and career advice.
• Access to online courses, webinars, and certifications in project management, executive support, and technology tools.
• Opportunities to transition into senior administrative roles, operations management, or project coordination.
• Regular performance reviews with actionable feedback and goal setting.
• Participation in company‑wide initiatives, such as process improvement projects and cross‑departmental collaborations.

Work Environment & Culture at brighthush

Our remote‑first culture is built on trust, transparency, and mutual respect. You’ll experience:

• Flexible scheduling that aligns with U.S. business hours while allowing you to manage personal commitments.
• Regular virtual team huddles, knowledge‑sharing sessions, and informal “coffee chats” to foster connection.
• A culture that celebrates achievements, encourages innovation, and rewards initiative.
• Clear communication channels: Slack for day‑to‑day collaboration, Zoom for meetings, and a shared knowledge base for resources.
• Inclusive policies that support diversity, equity, and belonging across all levels of the organization.

Compensation, Perks, and Benefits

We offer a competitive hourly rate of $20, with the flexibility to work up to 40 hours per week. Additional benefits include:

• Health, dental, and vision insurance options for full‑time employees (available after a probationary period).
• Paid time off (vacation, sick leave, and personal days) that accrues monthly.
• Professional development stipend to cover courses, conferences, or certifications.
• Equity or profit‑sharing opportunities for long‑term contributors.
• Access to a digital wellness platform, including meditation, fitness, and mental health resources.
• Annual company retreats and team‑building events (virtual or in‑person, depending on location).

Contract Details

• Contract Type: Up to 40 hours per week • Location: 100% remote • Schedule: Flexible with consistent availability during standard U.S. business hours • Hourly Rate: $20 per hour • Primary Collaboration Hours:

• 8:00–11:00 AM PST
• 9:00 AM–12:00 PM MST
• 10:00 AM–1:00 PM CST
• 11:00 AM–2:00 PM EST

Additional client availability may be required depending on the executive’s needs.

Eligibility & Application Process

We welcome candidates from across the United States. If you reside in any of the following states, you’re eligible to apply:

• AL, AZ, AR, CO, DE, FL, GA, ID, IN, IA, KS, KY, LA, ME, MD, MI, MN, MS, MO, MT, NE, NV, NH, NM, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VT, VA, WA, WI, WV, WY

As part of our hiring process, brighthush, LLC may request a consumer report in accordance with the Fair Credit Reporting Act. This report may include information about your character, reputation, personal characteristics, and mode of living, as well as criminal history, credit history, driving records, education, and employment history.

How to Apply

Ready to bring your executive support expertise to brighthush? Submit your resume, a cover letter detailing your experience with C‑suite executives, and any relevant certifications. Highlight specific achievements that demonstrate your ability to manage complex calendars, streamline processes, and protect executive time.

Click the link below to apply and join a team that values your skills, supports your growth, and empowers you to make a difference.