Seasoned Real Estate Transaction Coordinator & Virtual Assistant – Remote, Full‑Time, High‑Impact Role at brighthush – Drive Seamless Closings & Client Success

About brighthush

brighthush is a global talent‑management powerhouse that has redefined how businesses connect with top‑tier professionals across the world. Founded on a foundation of years of experience in outsourcing and talent acquisition, brighthush now leverages cutting‑edge technology and high‑speed internet to build a distributed workforce that delivers exceptional value to clients in real estate, finance, tech, and beyond.

Our mission is simple yet powerful: to help clients build high‑performing teams in the most cost‑effective way possible while empowering remote talent to grow their careers and support their families. We believe that when everyone succeeds, we all succeed. That philosophy drives our culture of continuous improvement, collaboration, and relentless pursuit of excellence.

Why Join brighthush?

• Global Reach, Local Impact: Work with a diverse, international client base while enjoying the flexibility of a fully remote role.
• Career Growth: brighthush invests in your professional development through paid training, mentorship programs, and opportunities to take on higher‑level projects.
• Inclusive Culture: We celebrate diversity, encourage open communication, and foster a supportive environment where every voice matters.
• Competitive Compensation: Earn a competitive hourly rate that can translate to up to Php 50,000 per month, based on experience and performance.
• Comprehensive Benefits: Enjoy health coverage (HMO), performance bonuses, and a robust benefits package designed to support you and your family.

Job Overview

As a Real Estate Transaction Coordinator & Virtual Assistant at brighthush, you will be the linchpin that keeps every buyer and seller transaction running smoothly from contract execution to closing. You will collaborate closely with real estate agents, brokers, and clients to manage documentation, scheduling, and communication, ensuring that every detail is handled with precision and professionalism.

Key Responsibilities

• Prepare, review, and distribute all real‑estate related documents, including purchase agreements, leases, disclosures, and closing statements.
• Coordinate the listing process for new properties: gather property details, high‑resolution photos, virtual tour links, and marketing collateral.
• Schedule and manage property showings, open houses, and virtual tours, maintaining a seamless calendar for agents and clients.
• Provide administrative support to agents and brokers: calendar management, meeting coordination, travel arrangements, and expense tracking.
• Maintain and update the client CRM, ensuring data integrity, accurate contact information, and timely follow‑ups.
• Conduct market research on local real‑estate trends, comparable sales, and competitor activity to support pricing strategies.
• Assist with financial tasks: invoice processing, expense reconciliation, and preparation of financial reports for agents and clients.
• Serve as the primary point of contact for clients during the transaction lifecycle, delivering exceptional customer service and timely updates.
• Collaborate with the brighthush support team to troubleshoot technical issues, optimize workflows, and implement process improvements.
• Adhere to all legal and regulatory requirements, ensuring compliance with local real‑estate laws and data protection standards.

Essential Qualifications

• College degree in Business Administration, Real Estate, or a related field.
• Minimum 2 years of experience as a Real Estate Transaction Coordinator, Administrative Assistant, or similar role.
• Proficient in English (written and verbal) with a professional‑level command of the language.
• Experience using CRM platforms (e.g., Salesforce, HubSpot, or similar) and Microsoft Office Suite.
• Strong organizational skills with the ability to manage multiple deadlines and priorities simultaneously.
• Excellent attention to detail and a commitment to accuracy in all documentation.
• Self‑motivated, proactive, and comfortable working independently in a remote environment.
• Valid NBI or Police Clearance (preferred) to demonstrate integrity and trustworthiness.
• Comfortable using time‑tracking applications and remote collaboration tools.

Preferred Qualifications

• Experience managing social media accounts for real‑estate brands.
• Knowledge of real‑estate software such as Zillow, Realtor.com, or MLS systems.
• Familiarity with financial software (QuickBooks, Xero) for invoice and expense management.
• Previous experience working with international clients or in a multicultural team.
• Proficiency in Spanish or another language used in real‑estate markets.

Skills & Competencies

• Exceptional communication skills – able to convey complex information clearly and concisely.
• Advanced problem‑solving abilities – quick to identify issues and propose effective solutions.
• Tech‑savvy – comfortable learning new software and adapting to evolving digital tools.
• Time‑management – adept at prioritizing tasks and meeting tight deadlines.
• Customer‑centric mindset – always focused on delivering a superior client experience.
• Team player – collaborates effectively with remote colleagues and cross‑functional teams.

Hardware & Connectivity Requirements

• Computer or laptop with a minimum of 8 GB RAM, Core i5 processor (or equivalent), and 720p HD webcam.
• Noise‑canceling headset for clear audio during calls and virtual meetings.
• Primary internet connection of at least 25 Mbps; backup internet and power supply for reliability.
• Backup laptop with Core i3 processor and 4 GB RAM for emergencies.
• Reliable email client and secure communication tools (e.g., Gmail, Outlook).

Career Growth & Development

At brighthush, we view every role as a stepping stone to greater responsibilities. As you master the fundamentals of transaction coordination, you’ll have the opportunity to:

• Lead larger, more complex transactions and manage a portfolio of high‑value clients.
• Transition into a Senior Transaction Coordinator or Project Manager role, overseeing teams of coordinators.
• Specialize in niche markets such as luxury real estate, commercial leasing, or international property sales.
• Participate in cross‑departmental projects, gaining exposure to marketing, finance, and technology initiatives.
• Earn certifications (e.g., Certified Residential Specialist, Real Estate Transaction Coordinator) through our paid training programs.

Work Environment & Culture

brighthush thrives on a culture of trust, transparency, and continuous learning. Our remote‑first approach means you can work from anywhere while staying connected through:

• Weekly virtual stand‑ups and monthly all‑hands meetings.
• Real‑time collaboration tools (Slack, Microsoft Teams, Zoom).
• Access to a digital knowledge base and internal wikis.
• Regular virtual coffee breaks and team‑building activities.

Compensation & Benefits

We offer a competitive hourly rate that can translate to up to Php 50,000 per month, depending on experience and performance. In addition to your base pay, you’ll receive:

• Health insurance (HMO) covering you and your immediate family.
• Performance bonuses and incentive programs tied to client satisfaction and transaction success.
• Paid training and professional development courses.
• Flexible work schedule with a core hours policy to accommodate global clients.
• Annual stipend for home office equipment upgrades.

Security & Transparency

brighthush is committed to a transparent hiring process. We never request any monetary payments or fees from candidates. All official communications will come from verified brighthush email addresses (e.g., @brighthush.com or @brighthushteam.com). If you encounter any suspicious request, please report it immediately to our HR team.

Ready to Join brighthush?

If you’re a detail‑oriented, proactive professional with a passion for real‑estate transactions and a desire to work in a dynamic, global environment, we want to hear from you. Apply today and become part of a team that values excellence, innovation, and the success of every member.

Apply Now – Submit your resume and a brief cover letter outlining your experience and why you’re the perfect fit for brighthush.