Seasoned Remote Data Entry & Administrative Specialist – Latin America – Champion of Operational Excellence, Data Integrity, Process Optimization, and Cross‑Functional Collaboration at brighthush

About brighthush

brighthush is the pulse of the North and South American food‑service ecosystem. For more than two decades, we have been the trusted partner that delivers the freshest produce to supermarkets, restaurants, quick‑service chains, schools, healthcare facilities, and wholesalers. Our reputation for speed, precision, and unwavering quality is built on a lean, agile back‑office that thrives on data, collaboration, and continuous improvement. As we expand our footprint across the Americas, we are looking for a meticulous, data‑savvy professional to keep our operations humming like a well‑tuned machine.

Why brighthush is the Place to Grow

At brighthush, every line of data, every invoice, and every email tells a story about the fresh, high‑quality products we deliver. We celebrate curiosity, diversity, and hard work, and we reward those who help us push the boundaries of operational excellence. Whether you are a seasoned data professional or an emerging talent eager to learn, you will find an environment that nurtures growth, offers clear pathways to advancement, and encourages you to make a tangible impact on the food‑service industry.

Industry Landscape & Our Mission

The food‑service and wholesale distribution sector is undergoing rapid transformation. Digitalization, real‑time inventory management, and data‑driven decision making are reshaping how fresh produce is sourced, stored, and delivered. brighthush is at the forefront of this evolution, leveraging cutting‑edge technology to streamline supply chains, reduce waste, and ensure that every customer receives the freshest products on time. As part of our mission, we rely on precise data and efficient processes to maintain the trust of our partners across the Americas.

Role Overview

As a remote Data Entry & Administrative Specialist based in Latin America, you will be the linchpin that keeps our order, invoicing, and record‑keeping processes accurate and efficient. You will collaborate closely with finance, sales, and operations teams to transfer data, audit large datasets, generate invoices, and support day‑to‑day administrative tasks. Your work will directly influence our ability to deliver fresh products on time and maintain strong relationships with our customers and vendors.

Key Responsibilities

Data Entry & Records Management

• Transfer and Validate Data – Quickly and accurately move data between internal spreadsheets and business software such as QuickBooks, Google Sheets, and custom ERP systems.
• Audit & Reconcile – Cross‑reference packing slips, purchase orders, inventory lists, and price sheets to ensure consistency and flag anomalies.
• Build Tracking Systems – Design and maintain Excel and Google Sheets dashboards using advanced formulas (VLOOKUP, INDEX/MATCH, SUMIF, pivot tables) to provide real‑time insights.
• Document Procedures – Create and update a knowledge base that captures data‑entry best practices and SOPs for future reference.
• Collaborate on Analytics – Work with the analytics team to develop dashboards that track key performance indicators and support data‑driven decision making.
• Data Quality Assurance – Conduct regular checks to ensure data integrity, identify trends in errors, and recommend corrective actions.
• Version Control – Manage file naming conventions, version histories, and archival procedures to maintain a clean data repository.

Invoicing & Accounts Payable/Receivable Support

• Generate Invoices – Process, verify, and produce customer invoices in QuickBooks Enterprise.
• Communicate Billing – Send invoices and statements via email, track payment status, and follow up on overdue accounts.
• Collections & Dispute Resolution – Assist with collections, follow‑ups, and resolving billing disputes in a timely manner.
• Reconcile Accounts – Collaborate with finance to reconcile accounts and prepare monthly financial reports.
• Maintain Archives – Keep a clean, organized invoice archive for audit purposes.
• Vendor Coordination – Ensure timely payment and accurate vendor records by coordinating with suppliers.
• Payment Processing – Execute electronic payments, verify bank transfers, and reconcile statements.

Administrative & Office Support

• Support Managers – Handle ad‑hoc admin tasks, special projects, and overflow work for managers and team members.
• Email Management – Triage inboxes, prioritize tasks, and keep workflows moving efficiently.
• Professional Communication – Draft professional emails, follow up with vendors and customers, and escalates urgent issues to the appropriate stakeholders.
• File Management – Maintain organized digital and physical filing systems and assist with onboarding documentation.
• Meeting Coordination – Schedule internal meetings, prepare agendas, and capture minutes.
• Presentation Support – Assist in the preparation of presentations and reports for leadership meetings.
• Document Management – Create, edit, and archive company documents, ensuring compliance with data‑security policies.

Process Improvement & Data Governance

• Identify Bottlenecks – Spot inefficiencies in data‑entry workflows and propose automation solutions.
• Implement Dashboards – Work with IT and analytics teams to roll out data‑quality dashboards.
• Audit Participation – Take part in quarterly data‑audit reviews and contribute to action plans.
• SOP Development – Create and refine data‑entry SOPs to enhance consistency and accuracy.
• Data Security – Champion best practices for data security and confidentiality.
• Continuous Improvement – Participate in Kaizen events and lean initiatives to streamline processes.

Essential Qualifications

• Minimum 2 years of experience in heavy data entry, billing, or administrative support roles.
• Proficiency in Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive).
• Typing speed of 45+ words per minute and solid 10‑key numeric entry.
• Exceptional attention to detail, especially during long stretches of repetitive data work.
• Fluent English with clear written and verbal communication skills.
• Comfortable working in a fast‑paced environment with shifting priorities.
• Experience with QuickBooks or inventory management software is a plus.
• Strong analytical mindset and problem‑solving abilities.
• Self‑motivated, proactive, and able to manage time effectively in a remote setting.
• Basic understanding of ERP systems and data integration concepts.

Preferred Qualifications

• Experience in the food‑service or wholesale distribution industry.
• Knowledge of supply‑chain processes and inventory control.
• Familiarity with data‑visualization tools (Power BI, Tableau).
• Previous remote work experience with a global team.
• Experience with project‑management tools (Asana, Trello, Monday.com).
• Basic understanding of ERP systems and data integration concepts.

Skills & Competencies

• Strong analytical and problem‑solving abilities.
• Excellent organizational and time‑management skills.
• Proactive communication and collaboration with cross‑functional teams.
• Adaptability to changing priorities and deadlines.
• High level of self‑motivation and accountability in a remote setting.
• Proficiency in data‑visualization and reporting tools.
• Basic understanding of supply‑chain terminology and processes.
• Commitment to data security and confidentiality.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways to advancement. As a Data Entry & Administrative Specialist, you will gain exposure to our finance, operations, and sales functions, positioning you for future roles such as Finance Analyst, Operations Coordinator, or Supply‑Chain Specialist. We offer:

• Regular skill‑building workshops on advanced Excel, QuickBooks, and data‑analysis techniques.
• Mentorship from senior team members and opportunities to shadow cross‑department projects.
• Access to industry conferences and webinars to stay ahead of market trends.
• Performance‑based recognition and potential for promotion within the organization.
• Annual learning stipend to pursue certifications (e.g., Microsoft Office Specialist, QuickBooks ProAdvisor).
• Opportunities to lead process‑improvement initiatives and showcase results to leadership.
• Clear career ladder with defined milestones and regular performance reviews.

Work Environment & Company Culture

brighthush thrives on a culture of collaboration, transparency, and continuous improvement. Even though you’ll be working remotely, you’ll be an integral part of a global team that values:

• Open communication through daily stand‑ups, weekly check‑ins, and real‑time chat platforms.
• Flexibility to balance work and personal life while meeting shared goals.
• Recognition of achievements through shout‑outs, spot bonuses, and annual awards.
• Commitment to diversity, equity, and inclusion across all levels of the organization.
• Regular virtual team‑building events and cross‑departmental knowledge‑sharing sessions.
• Access to a digital community where ideas are shared and celebrated.

Compensation, Perks, and Benefits

While the role is structured as an independent contractor, brighthush offers competitive compensation and a suite of benefits to support your professional and personal well‑being:

• Salary paid in US dollars, twice a month.
• Full‑time, 40‑hour work week with a fixed shift that includes Sundays.
• Remote work from anywhere in Latin America – no relocation required.
• Access to a digital benefits portal with health, wellness, and learning resources.
• Opportunity to work with international brands and expand your professional network.
• Performance incentives and potential for bonus payouts based on key metrics.
• Paid time off for holidays and personal days (pro‑rated).
• Monthly stipend for high‑speed internet and home‑office equipment upgrades.
• Health and wellness stipend to support a balanced lifestyle.
• Annual team retreat (virtual or in‑person) to foster camaraderie and celebrate successes.

Work Setup Requirements

• Reliable high‑speed internet connection (minimum 25 Mbps download and upload).
• Backup plan for internet and power (e.g., mobile hotspot, secondary connection).
• Personal computer running an updated version of Windows or macOS.
• Personal phone for calls and texts.
• Quiet, dedicated workspace free from distractions.
• Access to a secure VPN for company data protection.

How to Apply

If you are a meticulous, self‑driven professional who thrives in a fast‑paced, data‑centric environment, we’d love to hear from you. Please submit your resume, a brief cover letter highlighting your relevant experience, and a short sample of your data‑entry work (e.g., a screenshot of an Excel sheet with formulas). Our hiring team will review your application and invite you to complete a skills assessment that includes typing, 10‑key, and a data‑entry exercise.

Closing

Join brighthush and become a key player in delivering fresh, high‑quality products across the Americas. Your precision and dedication will help us maintain the trust of our customers and partners while driving operational excellence. Apply today and take the next step in your career with a company that values your expertise, supports your growth, and rewards your commitment.