Seasoned Remote Executive Virtual Assistant – Full‑Time, High‑Impact Administrative & Project Coordination Specialist for brighthush

About brighthush

brighthush is a trailblazer in the landscaping and outdoor design industry, renowned for turning ordinary spaces into extraordinary landscapes that elevate property value and aesthetic appeal. With a commitment to sustainability, creativity, and customer satisfaction, brighthush has become the go‑to partner for homeowners, commercial developers, and property managers seeking premium, eco‑friendly landscaping solutions. Our team of designers, horticulturists, and project managers work collaboratively to deliver customized, high‑quality services that blend artistry with functionality.

Why Join brighthush?

At brighthush, we believe that our people are the heart of our success. We foster a culture of innovation, inclusivity, and continuous learning. As a remote team member, you’ll enjoy the flexibility of working from home while being part of a dynamic, mission‑driven organization that values your expertise and encourages professional growth. Our remote work model is built on trust, clear communication, and the use of cutting‑edge collaboration tools, ensuring that every team member feels connected and empowered.

Position Overview

We are seeking a highly organized, proactive, and tech‑savvy Remote Executive Virtual Assistant to provide comprehensive administrative and operational support to our executive leadership team. This full‑time, remote role is ideal for individuals who thrive in fast‑paced environments, possess exceptional communication skills, and are passionate about delivering flawless support that drives business success.

Key Responsibilities

• Executive Calendar Management: Maintain and prioritize the calendars of senior executives, scheduling meetings, appointments, and events with precision. Anticipate scheduling conflicts, propose optimal times, and ensure all stakeholders receive timely reminders.
• Travel Coordination: Plan and book domestic and international travel, including flights, accommodations, ground transportation, and itineraries, ensuring cost‑efficiency and compliance with company policies. Prepare detailed travel briefs and post‑trip expense reports.
• Administrative Operations: Handle data entry, file organization, document preparation, and record keeping using brighthush Suite and brighthush Workspace. Maintain a clean, searchable digital filing system and ensure all documents are version‑controlled.
• Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders, managing emails, phone calls, and vendor communications with professionalism and discretion. Draft, proofread, and edit correspondence on behalf of executives.
• Project Management Support: Assist project managers by tracking milestones, preparing status reports, coordinating resources, and ensuring project deliverables are met on time. Update project dashboards and flag potential risks.
• Research & Reporting: Conduct market research, compile reports, and present findings to executives to support strategic decision‑making. Summarize complex data into clear, actionable insights.
• Confidentiality & Data Security: Safeguard sensitive information, adhere to data protection protocols, and maintain strict confidentiality at all times. Follow best practices for secure data handling and storage.
• Ad‑hoc Projects: Take on additional tasks and projects as assigned, demonstrating flexibility and a willingness to go above and beyond. Adapt quickly to new priorities and deliver high‑quality results.

Essential Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Minimum of 3–5 years of experience in executive support, virtual assistance, or administrative roles.
• Proficiency with Microsoft Office Suite, Google Workspace, and project management tools such as Asana, Trello, or Monday.com.
• Excellent written and verbal communication skills, with the ability to tailor tone and style to diverse audiences.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
• Self‑motivated, proactive, and comfortable working independently in a remote environment.
• Experience with travel booking platforms (e.g., Expedia, Booking.com, corporate travel portals) and expense reporting systems.
• High level of discretion and integrity when handling confidential information.

Preferred Qualifications

• Experience in the landscaping, real estate, or design industry.
• Knowledge of sustainability practices and eco‑friendly design trends.
• Familiarity with CRM systems such as Salesforce or HubSpot.
• Basic graphic design skills using Canva or Adobe Creative Cloud.
• Fluency in a second language (Spanish, French, or Mandarin).

Skills & Competencies

• Advanced time‑management and prioritization.
• Strong analytical and problem‑solving abilities.
• Excellent interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Adaptability to changing priorities and a fast‑paced work environment.
• Proficiency in data entry, spreadsheet manipulation, and report generation.
• Tech‑savvy mindset with a willingness to learn new tools and platforms.
• Commitment to continuous improvement and professional development.

Career Growth & Learning Opportunities

At brighthush, we invest in our people’s growth. As a Remote Executive Virtual Assistant, you will have the opportunity to:

• Shadow senior executives and gain insight into strategic decision‑making.
• Participate in cross‑functional projects that span design, horticulture, and business development.
• Access online learning resources, webinars, and industry conferences to stay ahead of trends.
• Earn certifications in project management, travel coordination, or digital tools.
• Progress into roles such as Executive Assistant, Operations Coordinator, or Project Manager.

Work Environment & Company Culture

Our remote culture is built on trust, transparency, and collaboration. You will:

• Use a suite of collaboration tools (Slack, Zoom, Microsoft Teams) to stay connected with the team.
• Participate in weekly virtual stand‑ups, monthly town halls, and quarterly strategy sessions.
• Enjoy a flexible schedule that respects work‑life balance while meeting business needs.
• Be part of a diverse, inclusive community that values creativity and innovation.
• Receive regular feedback and coaching from your manager and peers.

Compensation, Perks & Benefits

While specific figures vary based on experience, brighthush offers a competitive salary package that includes:

• Competitive base pay aligned with industry standards for remote executive support roles.
• Performance‑based bonuses and incentive programs.
• Comprehensive health, dental, and vision insurance plans.
• Flexible paid time off and a generous holiday schedule.
• Professional development stipend for courses, certifications, and conferences.
• Access to wellness programs, mental health resources, and employee assistance programs.
• Equity or stock‑option opportunities for long‑term contributors.

How to Apply

Ready to bring your expertise to a forward‑thinking, eco‑conscious organization? Submit your resume, cover letter, and a brief portfolio (if applicable) through our online application portal. Highlight your experience in executive support, remote collaboration, and any industry‑specific knowledge that sets you apart.

Join brighthush Today

As a Remote Executive Virtual Assistant, you will be the backbone of our executive team, ensuring that leaders can focus on strategy, growth, and innovation. If you thrive in a fast‑paced, collaborative environment and are eager to make a tangible impact, we want to hear from you. Apply now and become part of brighthush’s mission to transform outdoor spaces into sustainable, beautiful works of art.