Seasoned Virtual Assistant – Expert Diary Management, Global Travel Coordination, Executive Support & Strategic Operations for brighthush’s Global Advisory Team

About brighthush

brighthush is not just a company; it is a movement in the energy analytics landscape. Born from a small academic research group, we have grown into the largest dedicated power market intelligence provider in Europe and a respected voice across Australia and the United States. Our mission is simple yet ambitious: to empower utilities, investors, governments, and industry leaders with data‑driven insights that shape the future of the energy transition. With a global footprint that spans three continents, we bring together over 400 specialists who combine deep expertise in power, hydrogen, carbon, and fossil commodities with a passion for delivering actionable intelligence and bespoke advisory services.

At brighthush, we thrive on curiosity, collaboration, and a relentless pursuit of excellence. Our culture is built on the belief that every team member, regardless of role, can influence the trajectory of the energy sector. Whether you’re crunching numbers, drafting strategy, or ensuring that senior leaders run smoothly, you’ll find that your work has a direct impact on the world’s move toward cleaner, smarter energy solutions.

Why Join brighthush

When you become part of brighthush, you step into a rapidly expanding, intellectually stimulating environment where each day presents new challenges and opportunities to make a tangible impact on the global energy landscape. We champion a culture of collaboration, inclusivity, and continuous learning, ensuring that every team member has the resources and support to thrive. Our remote-first approach means you can work from anywhere while staying connected to a vibrant, global community.

Key reasons to join us include:

• Opportunity to work with senior decision‑makers and influence high‑level strategy.
• Exposure to cutting‑edge analytics tools and industry‑leading data sets.
• Access to a global network of experts across power, hydrogen, carbon, and fossil commodities.
• A commitment to work‑life balance, flexible schedules, and a supportive remote work environment.
• Continuous professional development through internal training, industry conferences, and mentorship programs.

Key Responsibilities

As a Virtual Assistant on our Australian Advisory team, you will be the linchpin that keeps our senior leaders operating at peak efficiency. Your day‑to‑day tasks will include:

• Diary & Calendar Management: Seamlessly coordinate internal and external meetings across Sydney, Melbourne, and international partners, ensuring optimal use of time for senior advisory stakeholders. This involves proactive scheduling, conflict resolution, and real‑time adjustments.
• Travel Coordination: Plan and book domestic and international travel—flights, accommodations, ground transport—while managing itineraries, visa requirements, and travel insurance. You’ll also handle last‑minute changes and emergency support.
• Meeting Logistics: Set up video conferencing links, prepare agendas, distribute pre‑meeting materials, and capture minutes for follow‑up actions. You’ll act as the primary point of contact for all meeting participants.
• Ad‑hoc Support: Handle restaurant reservations, client dinners, off‑site events, and internal team gatherings with discretion and professionalism. Your attention to detail ensures every event runs smoothly.
• Inbox & Communication Management: Monitor multiple inboxes, triage requests, and respond to inquiries on behalf of senior leaders. You’ll maintain a high level of responsiveness and confidentiality.
• Document & Presentation Preparation: Create, format, and collate reports, presentations, and other deliverables using Microsoft Office and Google Workspace. You’ll ensure consistency, accuracy, and visual appeal.
• Expense Management: Assist with expense claim preparation, ensuring compliance with internal policies and accurate record‑keeping. You’ll also reconcile receipts and provide monthly expense summaries.
• Administrative Oversight: Maintain accurate logs, trackers, and simple reports (e.g., travel schedules, meeting logs) to support operational transparency and audit readiness.
• Process Improvement: Identify bottlenecks in administrative workflows and propose solutions that enhance efficiency and reduce friction.
• Stakeholder Engagement: Build strong relationships with internal teams, external partners, and vendors to ensure seamless coordination and high‑quality service delivery.

Essential Qualifications

• 2–5+ years of experience as a Virtual Assistant, Executive Assistant, or in a similar high‑level administrative role.
• Proven track record of supporting multiple stakeholders simultaneously across different time zones.
• Expertise in diary management and complex travel coordination.
• Exceptional organisational skills with meticulous attention to detail.
• Excellent written and verbal communication in English.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting tools (Teams, Zoom, Webex).
• Reliable, discreet, and service‑oriented mindset.
• Strong problem‑solving skills and the ability to anticipate needs before they arise.
• Comfortable with remote collaboration tools such as Slack, Trello, and Google Workspace.

Preferred Qualifications

• Experience supporting senior leaders or consulting/advisory teams.
• Familiarity with global teams operating across multiple time zones.
• Knowledge of expense management systems or internal administrative platforms.
• Proactive problem‑solving ability and a forward‑thinking approach.
• Experience with project management tools (Asana, Monday.com) and data‑visualisation software (Tableau, Power BI).
• Background in the energy sector or a related field is a plus.

Skills & Competencies

• Time‑Management Mastery: Ability to juggle competing priorities and deliver on tight deadlines.
• Communication Excellence: Clear, concise, and professional communication across all levels.
• Tech Savvy: Comfortable with a range of productivity tools and quick to adopt new software.
• Adaptability: Thrive in a fast‑paced, dynamic environment with evolving demands.
• Confidentiality & Integrity: Handle sensitive information with the utmost discretion.
• Strategic Thinking: Anticipate the needs of senior leaders and align administrative support with broader business objectives.
• Collaboration & Team Spirit: Work seamlessly with cross‑functional teams and foster a sense of community.

Career Growth & Learning

At brighthush, your professional development is a priority. You will:

• Gain exposure to senior decision‑makers and complex coordination tasks that sharpen your strategic thinking.
• Participate in cross‑functional projects that broaden your understanding of the energy sector.
• Access internal training programs, industry conferences, and mentorship opportunities to accelerate your career trajectory.
• Be positioned for future roles in operations, project management, or advisory support within our global organization.
• Receive regular performance feedback and coaching to help you grow into leadership positions.
• Take advantage of a learning budget that covers courses, certifications, and relevant industry events.

Work Environment & Culture

Our Australian Advisory team operates remotely from the Philippines, yet we maintain a strong sense of community through:

• Regular virtual team meetings and social events.
• A culture that values work‑life balance, flexibility, and personal well‑being.
• Inclusive practices that celebrate diversity and foster belonging.
• Transparent communication channels that keep everyone informed and engaged.
• Access to a digital collaboration hub where ideas, resources, and best practices are shared.
• Annual virtual retreats that bring the team together for team‑building and strategic planning.

Compensation, Perks & Benefits

While specific figures are tailored to experience and local market benchmarks, brighthush offers:

• Competitive base salary aligned with industry standards.
• Performance‑based bonuses and incentive programs.
• Comprehensive health and wellness benefits, including medical, dental, and vision coverage.
• Flexible working hours that align with Australian Eastern Time, with occasional flexibility for global collaboration.
• Paid time off, parental leave, and a supportive maternity/paternity policy.
• Professional development budget and access to industry‑leading training resources.
• Technology stipend to equip you with the best tools for remote work.
• Annual wellness stipend for fitness, meditation, or other personal growth activities.
• Employee recognition program that celebrates milestones and achievements.

How to Apply

If you are a proactive, detail‑oriented professional ready to support a dynamic advisory team and contribute to the global energy conversation, we encourage you to apply today. Submit your resume and a brief cover letter outlining why you are the ideal fit for brighthush. Highlight any relevant experience, your approach to diary and travel management, and how you thrive in a fast‑paced, remote environment.

We review applications on a rolling basis and will contact shortlisted candidates promptly. Join us in shaping the future of energy—apply now and become a vital part of brighthush’s success story.