Remote Position
Seasoned Virtual Assistant & Operations Maestro – Expert Bookkeeper, Event Logistics Coordinator, and Global Leadership Experience Facilitator – Driving Transformational Impact at brighthush
🌍 Remote · Chile
💼 Full-time
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Welcome to brighthush – Where Vision Meets Action
At brighthush, we believe that leadership is a living, evolving practice that thrives on intentional action, reflection, and community. Our flagship workshops, immersive retreats, and one‑on‑one coaching programs ignite lasting change for individuals and organizations across the globe. As we expand our footprint into new markets and deepen our impact, we’re looking for a dynamic, self‑motivated Virtual Assistant & Operations Specialist to become the backbone of our day‑to‑day operations, bookkeeping, and event logistics. If you thrive in a fast‑paced, mission‑driven environment and want to see your work create measurable, life‑changing outcomes, this role is for you.
Why brighthush Is the Ideal Place for Your Next Career Move
- Impactful Work: Every task you handle directly supports transformational leadership experiences for participants worldwide.
- Remote Flexibility: Work from anywhere in Canada—or beyond—while staying connected to a vibrant, collaborative team.
- Cross‑Functional Growth: Gain exposure to finance, event management, marketing, and strategic planning—all within a single role.
- Culture of Trust: Autonomy, accountability, and proactive problem‑solving are the cornerstones of our culture. Your voice matters.
- Competitive Compensation: Base salary of $40,000+ CAD per month, performance‑based bonuses, and a comprehensive benefits package.
Key Responsibilities – Your Day‑to‑Day Impact
Bookkeeping & Financial Administration
- Maintain accurate, real‑time bookkeeping records using our preferred accounting software.
- Process invoices, manage accounts payable/receivable, and ensure timely vendor payments.
- Track cash flow, reconcile bank statements, and prepare monthly financial summaries for leadership.
- Organize and upload receipts, expense reports, and financial documentation into a cloud‑based system.
- Develop, monitor, and update budgets for monthly experiential leadership events.
- Follow up on outstanding client invoices and coordinate collections.
- Provide regular financial reports to the founder and executive team.
Event Coordination & Logistics
- Plan and execute recurring logistics for monthly off‑site events, including venue selection, catering, and transportation.
- Coordinate with vendors, facilitators, and participants to ensure seamless event execution.
- Prepare event itineraries, materials, and checklists; maintain a master event calendar.
- Handle on‑site support during events, troubleshooting any issues that arise.
- Collect post‑event feedback and compile reports for continuous improvement.
Marketing & Social Media Support
- Assist with day‑to‑day social media posting across LinkedIn, Instagram, Facebook, and other platforms.
- Maintain a content calendar and schedule posts using scheduling tools.
- Support basic marketing initiatives such as email newsletters, event promotion, and lead capture.
- Analyze engagement metrics and provide insights to refine outreach strategy.
Administrative & Operational Support
- Serve as the primary point of contact for internal and external stakeholders.
- Monitor recurring tasks, deadlines, and operational requirements to keep the business running smoothly.
- Maintain organized records, documentation, and knowledge bases.
- Proactively identify and resolve bottlenecks or outstanding items.
- Support the founder during extended absences, ensuring continuity of operations.
Essential Qualifications – What We Expect
- Minimum 2 years of experience in administrative, operations, bookkeeping, or executive support roles.
- Strong organizational skills with meticulous attention to detail.
- Proficiency in accounting software (QuickBooks, Xero, or similar) and advanced spreadsheet management.
- Experience with invoicing, accounts payable/receivable, and financial reporting.
- Excellent written and verbal communication in English.
- Ability to manage multiple responsibilities independently and meet deadlines.
- Comfortable coordinating with vendors, clients, and stakeholders.
- High level of reliability and self‑direction; thrives with limited supervision.
Preferred Qualifications – Bonus Points
- Experience supporting founders or small business owners.
- Background in event planning, retreats, or experiential learning programs.
- Knowledge of leadership development, coaching, or consulting industries.
- Familiarity with social media management tools (Hootsuite, Buffer, etc.).
- Experience with cloud‑based document management (Google Workspace, SharePoint).
- Previous exposure to marketing automation platforms (HubSpot, Mailchimp).
Core Competencies & Behaviors – The brighthush DNA
- Proactive: Anticipates needs and takes initiative without constant prompts.
- Accountable: Owns tasks from start to finish and delivers results.
- Detail‑Oriented: Maintains accuracy in financial records and event logistics.
- Resourceful: Finds solutions to routine challenges independently.
- Consistent: Manages repetitive tasks reliably while upholding quality.
- Collaborative: Works well with cross‑functional teams and external partners.
- Adaptable: Adjusts to changing priorities and new tools quickly.
Career Growth & Learning Benefits – Your Path to Leadership
At brighthush, your role is a launchpad for future leadership positions. You’ll:
- Develop a deep understanding of finance, operations, and event management.
- Gain exposure to strategic decision‑making and business development.
- Participate in leadership workshops and coaching sessions to sharpen your own skills.
- Earn certifications in accounting software, project management, or event planning.
- Be considered for senior operational roles as the organization scales.
Work Environment & Culture – Where Trust Meets Innovation
Our culture is built on trust, transparency, and a shared commitment to excellence. We celebrate diversity, encourage continuous learning, and reward initiative. As a remote team, we rely on digital collaboration tools, but we also host quarterly in‑person retreats to strengthen relationships and align on vision.
Compensation & Benefits – A Comprehensive Package
- Competitive base salary of $40,000+ CAD per month.
- Performance‑based bonus structure tied to key metrics.
- Health, dental, and vision insurance coverage.
- Flexible paid time off and a generous holiday schedule.
- Professional development stipend for courses, certifications, and conferences.
- Access to a company‑wide mentorship program.
- Equity options as part of long‑term incentive plans.
Success Metrics – How We Measure Your Impact
First 30 Days
- Master brighthush’s recurring administrative, financial, and event processes.
- Take ownership of routine bookkeeping and administrative tasks.
- Familiarize yourself with key vendors, financial records, and event requirements.
- Establish reliable systems for tracking outstanding tasks, invoices, payments, and event logistics.
Within 90 Days
- Independently manage recurring bookkeeping and financial administration.
- Coordinate routine logistics for monthly events with minimal founder involvement.
- Maintain accurate records and timely follow‑up on invoices and payments.
- Provide consistent support for social media and basic marketing activities.
Ongoing Success
- The founder no longer needs to manage routine administrative and logistical work.
- Monthly events are consistently prepared and supported without last‑minute gaps.
- Financial records, invoices, receipts, and collections remain organized and up‑to‑date.
- Outstanding tasks are proactively identified and resolved.
- The business continues operating smoothly even during extended founder absences.
- You become a trusted operational resource capable of keeping routine business activities moving.
Ready to Make an Impact?
If you’re a self‑starter who thrives in a fast‑paced, mission‑driven environment, we want to hear from you. Bring your expertise in bookkeeping, event logistics, and administrative support to brighthush and help us empower leaders worldwide.