Senior Executive Personal & Virtual Assistant – High‑Profile Government Leader Support, Dynamic Calendar Management, Travel & Logistics Coordination, Remote & Flexible

About brighthush and the Opportunity

brighthush is a forward‑thinking, technology‑driven organization that partners with leaders across public and private sectors to deliver exceptional support and strategic solutions. Our mission is to empower high‑impact individuals so they can focus on what matters most—driving vision, building relationships, and creating lasting change. We pride ourselves on a culture of agility, respect, and continuous learning, and we are excited to welcome a dedicated Personal & Virtual Assistant to join our elite support team.

In this role, you will serve as the right hand to a senior government official who holds the position of Secretary General of the Supreme Council of Youth and Sports, chairs several companies, and sits on multiple boards. Your responsibilities will be pivotal in ensuring that this executive’s demanding schedule runs smoothly, that travel arrangements are flawless, and that day‑to‑day personal and logistical needs are met with precision and discretion.

Role Overview

As a Personal & Virtual Assistant at brighthush, you will be the linchpin that keeps the executive’s world organized. You will manage a fast‑moving calendar, coordinate meetings and calls, research and book travel, and handle a wide range of ad‑hoc requests—all while maintaining the highest level of professionalism and confidentiality. This is a newly created position, offering a unique opportunity to shape the support structure for a high‑profile leader for the first time.

Key Responsibilities

• Dynamic Calendar Management: Adjust a constantly evolving weekly schedule, including last‑minute changes such as arranging urgent calls within an hour.
• Meeting & Call Coordination: Schedule and confirm meetings via Google Meet and other Google Workspace tools, ensuring all participants receive timely reminders and updated agendas.
• Travel Planning & Booking: Research and present multiple travel options on short notice—flights, hotels, rental cars—providing clear, concise options for the executive to choose from.
• Reservation Management: Secure bookings for restaurants, accommodations, and other services, often during evenings or weekends, while adhering to budgetary guidelines.
• Ad‑hoc Procurement: Source and purchase specific items or services as requested, ensuring quality and cost‑effectiveness.
• Request Prioritization: Field and triage up to five simultaneous requests per minute, maintaining accurate tracking and timely responses.
• Availability & Responsiveness: Be reachable for urgent, time‑sensitive requests outside standard hours, including evening calls around 8 PM and weekend needs.
• Communication: Use WhatsApp (or similar messaging apps) as the primary channel for quick, clear communication with the executive and internal stakeholders.

Essential Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or Virtual Assistant in a high‑pressure environment.
• Exceptional organizational skills with the ability to juggle multiple tasks simultaneously.
• Fast, accurate execution under tight deadlines.
• Strong research capabilities, especially for travel and logistics.
• Proficiency with Google Workspace (Calendar, Meet, Gmail, Docs).
• Fluent in English; additional languages are a plus.
• Comfortable communicating directly with senior leaders, including the ability to set boundaries and say “I don’t have enough time for that” when necessary.

Preferred Qualifications

• Experience supporting senior government officials or high‑profile executives.
• Knowledge of Bahrain time zone (AST, GMT+3) and local travel logistics.
• Prior exposure to virtual assistant tools and remote collaboration platforms.
• Experience with budgeting and expense tracking for travel and reservations.

Skills & Competencies

• Time Management: Mastery of prioritizing tasks and meeting deadlines.
• Attention to Detail: Precision in scheduling, booking, and documentation.
• Communication: Clear, concise, and confident verbal and written communication.
• Problem Solving: Quick identification of solutions for unexpected challenges.
• Adaptability: Ability to thrive in a fast‑changing environment.
• Discretion: Handling sensitive information with utmost confidentiality.
• Tech Savvy: Comfortable with digital tools and learning new software quickly.

Career Growth & Learning Opportunities

At brighthush, we believe in investing in our people. As a Personal & Virtual Assistant, you will:

• Gain exposure to high‑level decision‑making and strategic planning processes.
• Develop advanced skills in travel logistics, event coordination, and executive support.
• Participate in cross‑functional projects that enhance your understanding of government operations and corporate governance.
• Access continuous learning resources, including webinars, workshops, and mentorship programs.
• Position yourself for future roles in executive support, operations management, or project leadership.

Work Environment & Company Culture

brighthush offers a flexible, remote work environment that respects work‑life balance while demanding high performance. Our culture is built on:

• Trust & Autonomy: You will have the freedom to manage your schedule and work style.
• Collaboration: Regular virtual check‑ins with the executive and support team.
• Innovation: Encouragement to propose new tools and processes that improve efficiency.
• Diversity & Inclusion: A welcoming environment for individuals from all backgrounds.
• Recognition: Regular feedback and appreciation for outstanding contributions.

Compensation, Perks, and Benefits

We offer a competitive monthly salary of $1,200–$1,400 USD, reflecting the high level of responsibility and expertise required. Additional benefits include:

• Remote work flexibility with a core schedule of Sunday to Thursday (Bahrain time).
• Availability for urgent evening and weekend requests, with appropriate time‑off compensation.
• Performance‑based bonuses and a $50 birthday bonus.
• Professional development budget and access to industry conferences.
• Health and wellness resources, including virtual fitness classes and mental health support.
• Inclusive and supportive team culture that values your well‑being.

How to Apply

Ready to take the next step in your career? Submit your resume and a brief cover letter outlining why you are the ideal candidate for this role. Highlight any experience supporting senior leaders, managing complex schedules, or coordinating travel logistics.

Send your application to [email protected] with the subject line “Senior Personal & Virtual Assistant Application – [Your Name].” We look forward to learning how you can contribute to the success of our executive team.

Join brighthush Today

At brighthush, you will be part of a mission‑driven organization that values excellence, innovation, and integrity. This role offers a unique blend of high‑impact work, professional growth, and the flexibility to thrive in a remote setting. If you are a proactive, detail‑oriented professional ready to support a senior government official at the highest level, we encourage you to apply now and become a key player in our dynamic team.