Senior Executive Virtual Assistant – Global Calendar & Personal Administration Specialist – Empowering brighthush Leaders to Drive Strategic Success and Operational Excellence

About brighthush

brighthush is a trailblazing, technology‑driven organization that empowers high‑impact leaders to achieve their most ambitious goals. With a global footprint spanning multiple continents and a culture rooted in innovation, collaboration, and continuous learning, we provide cutting‑edge solutions that transform the way businesses operate. Our mission is to create an environment where talent thrives, ideas flourish, and every team member feels valued and inspired.

Why This Role Matters

As a Senior Executive Virtual Assistant, you will be the linchpin that keeps our senior leaders operating at peak efficiency. Your strategic oversight of calendars, communications, and personal logistics will free our executives to focus on growth, decision‑making, and client relationships. In this role, you will not only manage tasks—you will anticipate needs, streamline processes, and become an indispensable partner to our leadership team.

Day in the Life

Imagine starting your day with a clear, prioritized agenda that balances high‑impact meetings, personal appointments, and critical follow‑ups. You’ll begin by reviewing the executive’s calendar, confirming travel arrangements, and sending pre‑meeting briefs. Throughout the day, you’ll handle last‑minute rescheduling, coordinate cross‑functional collaboration, and ensure that every communication is timely and professional. By the end of the day, you’ll have a concise recap of accomplishments, pending items, and a refreshed plan for tomorrow.

Key Responsibilities

• Calendar Mastery: Own and optimize the executive’s calendar, scheduling, rescheduling, and coordinating internal and external meetings with precision.
• Email & Communication Management: Curate the inbox, prioritize messages, filter spam, and set follow‑up reminders to ensure nothing slips through the cracks.
• Digital File Stewardship: Maintain an organized, searchable digital filing system using Practos, ensuring all documents, notes, and records are up‑to‑date.
• Reporting & Data Accuracy: Assist with basic reporting in Practos—pulling data, updating statuses, and ensuring clean, accurate records.
• CRM Excellence: Enter and update CRM information daily, keeping the database complete and timely.
• Personal & Lifestyle Coordination: Handle reservations, travel arrangements, appointment scheduling, and personal reminders to support a balanced lifestyle.
• Budget & Expense Tracking: Support budgeting activities by tracking expenses, updating spreadsheets, and preparing weekly or monthly summaries.
• Strategic Proxy: Anticipate executive needs, proactively optimize time, energy, and attention, and provide thoughtful recommendations to enhance productivity.
• Process Improvement: Identify bottlenecks, propose workflow enhancements, and implement best practices to increase operational freedom.

Essential Qualifications

• Minimum 1–2 years of Executive Assistant or Administrative Support experience, ideally supporting U.S.‑based business owners or executives.
• Proven track record in managing calendars, inboxes, and scheduling for senior leadership.
• Strong organizational skills with the ability to juggle multiple tasks across professional and personal domains.
• Excellent written and verbal communication skills in English.
• High level of discretion and confidentiality when handling sensitive information.
• Proficiency with digital tools such as Google Workspace, Microsoft Office, and cloud‑based calendar systems.

Preferred Qualifications

• Experience supporting personal tasks, lifestyle coordination, or household management.
• Background in a fast‑paced, high‑growth environment.
• Familiarity with project management tools (e.g., Asana, Trello, Monday.com).
• Knowledge of travel booking platforms and expense management systems.
• Experience with CRM platforms such as Salesforce, HubSpot, or Zoho.

Technical & Systems Proficiency

• Hands‑on experience working with CRMs and data entry.
• Comfortable with task planning, organizational systems, and workflow management tools.
• Ability to quickly learn new software and adapt to evolving technology stacks.

Organizational & Coordination Skills

• Strong ability to prioritize, organize, and manage multiple tasks across both professional and personal domains.
• Demonstrated reliability in maintaining structured processes and ensuring smooth operational support.
• Proactive problem‑solving mindset with a focus on continuous improvement.

Skills & Competencies for Success

• Time Management: Mastery of prioritization techniques and the ability to meet tight deadlines.
• Communication: Clear, concise, and professional communication across all channels.
• Attention to Detail: Meticulous approach to data entry, scheduling, and documentation.
• Adaptability: Comfortable navigating shifting priorities and unexpected challenges.
• Collaboration: Ability to work seamlessly with cross‑functional teams and external partners.
• Tech Savvy: Quick learner of new tools and platforms.

Career Growth & Learning Opportunities

At brighthush, we believe in investing in our people. As an Executive Virtual Assistant, you will have access to:

• Mentorship from senior leaders who value your growth.
• Professional development courses in project management, leadership, and advanced technology tools.
• Opportunities to transition into roles such as Operations Manager, Project Coordinator, or even Executive Assistant to the CEO.
• Regular feedback sessions to help you refine skills and set career goals.

Work Environment & Culture

Our culture is built on transparency, respect, and a shared commitment to excellence. You’ll find a supportive, collaborative atmosphere where ideas are welcomed and innovation is celebrated. We encourage a healthy work‑life balance, offering flexible schedules and remote work options to accommodate diverse lifestyles.

Compensation, Perks, and Benefits

While specific figures are tailored to experience and role scope, we offer a competitive salary package that includes:

• Health Maintenance Organization (HMO) coverage.
• Government‑mandated benefits.
• 13th month pay and night differential pay.
• Internet allowance and perfect attendance bonus.
• Yearly salary increases based on performance.
• Opportunities for career growth and development.
• Fun and supportive working environment with team events and social initiatives.

Performance Metrics & Success Indicators

Success in this role will be measured by:

• Accuracy and timeliness of calendar and email management.
• Positive feedback from executives and cross‑functional partners.
• Efficiency gains from process improvements you implement.
• Consistent adherence to confidentiality and data integrity standards.
• Proactive identification and resolution of potential scheduling conflicts.

How to Apply

If you’re ready to bring your expertise to a dynamic, forward‑thinking organization and help our leaders thrive, we’d love to hear from you. Submit your resume and a brief cover letter outlining why you’re the perfect fit for this role.