Senior Executive Virtual Assistant & Operations Coordinator – HR, Finance & Admin Support Specialist – Remote Global Team – Champion of Data‑Driven Process Optimization, Continuous Improvement, and Cross‑Functional Collaboration

About brighthush

brighthush is a trailblazing talent acquisition and workforce solutions partner that empowers high‑growth companies across technology, healthcare, finance, and consumer sectors. With a proven track record of data‑driven recruiting, innovative workforce strategies, and an unwavering commitment to diversity and inclusion, brighthush helps organizations build world‑class teams that drive measurable business success. Our culture is built on collaboration, continuous learning, and a passion for solving complex challenges. As we expand our global footprint, we’re looking for talented individuals who thrive in fast‑paced, fully remote environments and want to make a tangible impact on our clients and internal teams.

Why brighthush is a Great Place to Work

At brighthush, we believe that people are the engine of innovation. Our remote‑first philosophy means you can work from anywhere in the world, as long as you have a reliable internet connection and a passion for excellence. We invest heavily in our people through mentorship, training programs, and clear advancement pathways. Our inclusive culture celebrates diverse perspectives, encourages open dialogue, and rewards high performance. Whether you’re a seasoned professional or a rising star, brighthush offers the resources and support you need to grow, learn, and thrive.

Your Impact as a Senior Virtual Assistant & Operations Coordinator

As the backbone of our administrative, HR, finance, and operations functions, you will be the trusted partner to senior leaders. Your blend of routine tasks and strategic projects will keep our internal teams and external clients running smoothly. You will enable senior executives to focus on strategic initiatives by providing high‑level support that is proactive, precise, and confidential. In this role, you will be a catalyst for efficiency, a steward of data integrity, and a champion of continuous improvement across the organization.

Key Responsibilities

• Executive Calendar & Meeting Management: Curate and maintain calendars for senior executives, schedule meetings across time zones, coordinate travel logistics, and prepare detailed agendas and minutes.
• HR Administration & Onboarding: Facilitate new hire onboarding, maintain employee records, process HRIS updates, and support benefits administration to ensure a seamless experience for all team members.
• Finance & Accounting Support: Process invoices, reconcile expense reports, assist with payroll preparation, and generate financial reports for senior leadership to aid in decision‑making.
• Operations & Project Oversight: Track project milestones, maintain project documentation, and collaborate with cross‑functional teams to optimize workflows and deliver on key deliverables.
• Client & Vendor Relations: Serve as the primary point of contact for vendors and clients, ensuring timely communication, issue resolution, and a high level of service excellence.
• Data Management & Analytics: Maintain accurate databases, perform data entry, and generate dashboards using Excel, Google Sheets, and other tools to provide actionable insights.
• Process Improvement & Best Practices: Identify bottlenecks, propose solutions, and implement best practices to increase efficiency and reduce errors across the organization.
• Compliance & Reporting: Ensure adherence to company policies, legal regulations, and industry standards; prepare compliance reports as needed.

Essential Qualifications

• Minimum of 2 years of experience in a virtual assistant, administrative, HR, finance, or operations role.
• Proficiency with brighthush Suite (Word, Excel, PowerPoint, Outlook) and brighthush Workspace.
• Experience with HRIS systems (e.g., brighthush) and accounting software (e.g., brighthush).
• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines.
• Excellent written and verbal communication skills in English.
• Self‑motivated, proactive, and comfortable working independently in a remote setting.
• High level of attention to detail and a commitment to accuracy.
• Basic understanding of employment law, payroll processes, and financial reporting.

Preferred Qualifications

• Experience in a recruiting or staffing environment.
• Advanced Excel skills (pivot tables, macros, VLOOKUP, INDEX/MATCH).
• Knowledge of ATS platforms (e.g., brighthush).
• Project management experience and familiarity with tools like brighthush.
• Previous exposure to remote team collaboration and virtual meeting facilitation.
• Fluency in additional languages is a plus.

Key Skills & Competencies

• Time Management: Ability to prioritize tasks and allocate time efficiently.
• Communication: Clear, concise, and professional communication across all channels.
• Problem Solving: Analytical mindset to troubleshoot issues and propose effective solutions.
• Adaptability: Comfortable with change and able to pivot quickly in a dynamic environment.
• Collaboration: Strong teamwork skills, even when working remotely.
• Tech Savvy: Quick learner of new software and digital tools.
• Confidentiality: Respect for sensitive information and adherence to privacy protocols.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Senior Virtual Assistant, you’ll have the chance to:

• Progress to a Senior Virtual Assistant or Operations Coordinator role.
• Transition into HR, Finance, or Project Management positions.
• Participate in leadership development programs that sharpen strategic thinking and influence.
• Earn certifications in HRIS, project management, or data analytics through our partnership with leading educational platforms.
• Take on cross‑functional projects that expose you to new business functions and broaden your skill set.
• Mentor junior virtual assistants, building coaching and people‑management experience.

Work Environment & Company Culture

brighthush thrives on a culture of trust, autonomy, and collaboration. Our remote teams are supported by a robust digital ecosystem that includes instant messaging, video conferencing, project management tools, and a shared knowledge base. We celebrate achievements through virtual shout‑outs, quarterly town halls, and a peer‑recognition program that rewards innovation and teamwork. Our leadership team is accessible and transparent, fostering an environment where ideas can flourish and feedback is valued.

Compensation, Perks, and Benefits

While specific salary ranges are tailored to experience and skill level, brighthush offers a competitive compensation package that includes:

• Base salary commensurate with market standards for remote senior virtual assistants.
• Performance‑based bonuses tied to individual and company goals.
• Health, dental, and vision insurance options for full‑time remote employees.
• Generous paid time off, including vacation, sick leave, and personal days.
• Flexible work hours to accommodate global time zones and personal commitments.
• Home‑office stipend to ensure you have the tools you need for a productive workspace.
• Professional development budget for courses, certifications, and conferences.
• Access to a global network of talent acquisition professionals for career growth.

How to Apply

If you are a proactive, detail‑oriented professional with a passion for supporting senior leaders and driving operational excellence, we want to hear from you. Submit your resume and a brief cover letter outlining why you’re the ideal fit for this role. Let’s build the future of talent acquisition together at brighthush.