Senior Executive Virtual Assistant – Remote, Full‑Time, Strategic Administrative Partner for Global Leadership and Digital Transformation at brighthush

About brighthush

brighthush is a trailblazing, technology‑centric organization that empowers visionary leaders to focus on strategy while we master the intricacies of daily operations. With a presence that spans North America, Europe, Asia, and beyond, brighthush sits at the cutting edge of digital transformation, delivering innovative solutions that streamline workflows, elevate customer experiences, and drive sustainable growth. Our culture is rooted in collaboration, continuous learning, and an unwavering commitment to excellence. We believe that every team member—no matter how remote—plays a pivotal role in shaping our success story.

Position Overview

As a Senior Executive Virtual Assistant at brighthush, you will be the right hand to our senior leadership team, ensuring that every meeting, email, and project runs like clockwork. This role is ideal for a highly organized, tech‑savvy professional who thrives in a fast‑paced, remote environment and is passionate about providing seamless administrative support to executives who drive the company’s vision. You will become a trusted partner, anticipating needs, solving problems before they arise, and enabling our leaders to focus on high‑impact decisions.

Key Responsibilities

• Executive Calendar Management: Maintain and optimize the calendars of senior leaders, scheduling meetings, conference calls, and travel arrangements with precision. Use advanced scheduling tools to eliminate conflicts and maximize productivity.
• Communication Liaison: Act as the primary point of contact for internal and external stakeholders, responding to emails, phone calls, and VoIP inquiries with professionalism and discretion. Filter and prioritize communications to keep leaders focused.
• Meeting Coordination: Prepare agendas, distribute pre‑meeting materials, record minutes, and follow up on action items to ensure timely execution. Leverage collaborative platforms to keep all participants aligned.
• Content Creation & Social Media Support: Draft engaging social media posts, newsletters, and internal communications that reflect brighthush’s brand voice. Coordinate with marketing to ensure consistency across channels.
• Data & Research Management: Conduct market research, compile reports, and maintain organized databases of contacts, leads, and project documentation. Provide insights that inform strategic decisions.
• Financial & Bookkeeping Assistance: Process invoices, expense reports, and basic bookkeeping tasks using spreadsheets and accounting software. Reconcile expenses and support budgeting initiatives.
• Project Oversight: Track project milestones, coordinate cross‑functional teams, and provide status updates to senior leadership. Ensure projects stay on schedule and within scope.
• Technology Utilization: Leverage the latest workplace technologies—online calendars, desktop sharing, VoIP, and collaboration tools—to streamline workflows and improve efficiency.
• Confidentiality & Compliance: Safeguard sensitive information in accordance with EEO guidelines and brighthush’s data protection policies. Maintain strict confidentiality at all times.
• Continuous Improvement: Identify opportunities to enhance administrative processes, recommend new tools, and implement best practices that elevate the executive support function.

Essential Qualifications

• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong familiarity with VoIP systems, online calendars, and desktop sharing platforms such as Zoom, Teams, and GoToMeeting.
• Demonstrated ability to multitask, prioritize, and manage time effectively in a remote setting.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Experience with basic bookkeeping, expense tracking, and invoice processing.
• Self‑motivated, proactive, and capable of working with minimal supervision.
• Reliable PC or laptop, high‑speed internet connection, and a quiet workspace.
• Commitment to maintaining confidentiality and adhering to EEO and data privacy standards.

Preferred Qualifications

• Experience supporting C‑suite executives in a technology or consulting firm.
• Knowledge of project management tools such as Asana, Trello, or Monday.com.
• Background in social media strategy and content creation.
• Familiarity with CRM systems (Salesforce, HubSpot) and marketing automation platforms.
• Basic graphic design skills using Canva or Adobe Creative Cloud.
• Fluency in multiple languages (e.g., English, Spanish, French).

Skills & Competencies

• Organizational Excellence: Ability to juggle multiple calendars, deadlines, and priorities without compromising quality.
• Tech Fluency: Quick learner who can adapt to new software and tools on the fly.
• Communication Mastery: Clear, concise, and professional communication across all channels.
• Problem‑Solving: Anticipate challenges, propose solutions, and execute them efficiently.
• Discretion & Integrity: Handle sensitive information with the utmost confidentiality.
• Team Player: Collaborate seamlessly with cross‑functional teams, fostering a positive remote work environment.
• Adaptability: Thrive in a dynamic, fast‑moving setting where priorities shift rapidly.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Senior Executive Virtual Assistant, you will:

• Gain exposure to high‑level strategic initiatives and decision‑making processes.
• Develop expertise in advanced project management, data analytics, and digital marketing.
• Participate in leadership development programs, mentorship circles, and cross‑departmental projects.
• Earn certifications in project management (PMP, Agile), digital marketing, or data analysis through our partnered learning platforms.
• Position yourself for future roles such as Operations Manager, Project Lead, or even executive leadership positions within brighthush.

Work Environment & Culture

brighthush champions a flexible, inclusive, and collaborative culture. Our remote teams enjoy:

• Fully equipped home office stipend and ergonomic support.
• Regular virtual coffee breaks, team‑building activities, and global town‑hall meetings.
• A culture of transparency, where ideas are welcomed and feedback is constructive.
• Commitment to work‑life balance, with flexible hours and generous paid time off.
• Access to a vibrant community of professionals across technology, marketing, and operations.

Compensation & Benefits

While specific figures may vary based on experience and location, brighthush offers a competitive salary package that includes:

• Base salary commensurate with industry standards for senior virtual assistants.
• Performance‑based bonuses and incentive programs.
• Health, dental, and vision insurance coverage.
• Retirement plan options with company matching.
• Unlimited paid time off and flexible scheduling.
• Professional development budget and access to online learning platforms.
• Annual wellness stipend and mental health resources.

How to Apply

Ready to elevate your career and join a forward‑thinking, remote‑first organization? Click the link below to submit your application and become part of the brighthush family.

We look forward to discovering how your skills and passion can help us continue to innovate and excel. Join us, and let’s create the future together.