Senior Operations Virtual Assistant – Project Tracking & Sample Lifecycle Champion, Executive Administrative Support Specialist – Precision Analytics & Data Management Lead at brighthush

About brighthush and the Opportunity

brighthush is a trailblazing leader in the precision analytics and sample‑handling industry, delivering cutting‑edge solutions that empower scientists, quality assurance teams, and regulatory bodies worldwide. Our mission is to transform raw data into actionable insights, ensuring that every sample, experiment, and compliance check meets the highest standards of accuracy and reliability. As we expand our global footprint, we are seeking a meticulous, proactive, and tech‑savvy Senior Operations Virtual Assistant to become the backbone of our project tracking and administrative processes.

Why Join brighthush?

At brighthush, you will thrive in a fast‑moving, data‑driven environment where your contributions directly influence the success of research teams, vendors, and internal stakeholders. We champion autonomy, creativity, and a growth mindset, offering:

• Competitive base salary with annual performance‑based increases that reward your impact.
• Comprehensive health benefits (HMO) after three months of employment.
• Generous paid time off – 24 days annually plus public holidays, plus flexible work arrangements.
• Remote work support – transportation or internet allowance to keep you productive from anywhere.
• Performance bonuses and employee incentive programs that recognize your hard work.
• Structured career development plans – mentorship, training on new tools, and clear pathways to higher roles.
• A vibrant, inclusive culture that celebrates teamwork, innovation, and continuous improvement.

Key Responsibilities

As the Senior Operations Virtual Assistant, you will be the linchpin that keeps projects moving smoothly from initiation to completion. Your day‑to‑day tasks will include:

• Project Intake & Tracking: Log new projects, samples, and internal requests into designated tracking systems, ensuring each entry contains a clear owner, deadline, status, and next steps.
• Daily Status Management: Monitor active projects and tasks, updating status fields and maintaining real‑time accuracy across all dashboards.
• Issue Identification & Escalation: Detect stalled, delayed, or overdue items; proactively follow up with stakeholders and vendors; and raise escalations when necessary.
• Vendor & Internal Coordination: Liaise with internal teams and external partners to secure timely completion of outstanding requests and resolve bottlenecks.
• Sample Lifecycle Oversight: Track samples from initiation through receipt, processing, and final disposition, ensuring compliance with quality and regulatory standards.
• Data Integrity & Audits: Conduct routine data checks, verify completeness, and correct discrepancies to uphold data integrity.
• Digital File Management: Organize and maintain digital files using consistent naming conventions and filing structures to facilitate easy retrieval.
• Reporting: Prepare end‑of‑day summaries, weekly status reports, and monthly overviews highlighting completed tasks, ongoing items, blockers, and aging issues.
• Process Improvement: Identify recurring operational delays, propose actionable improvements, and collaborate with cross‑functional teams to implement solutions.

Essential Qualifications

We are looking for candidates who bring a blend of experience, skill, and attitude:

• Proven experience as a Virtual Assistant, Operations Assistant, Project Support Assistant, or Administrative Assistant in a fast‑paced environment.
• Strong background in project tracking, task coordination, data entry, and administrative operations.
• Exceptional organizational skills with meticulous attention to detail.
• Ability to juggle multiple projects, requests, and deadlines simultaneously.
• Excellent written and verbal communication in English.
• Experience following up with internal stakeholders, external vendors, or service providers.
• Proficiency in spreadsheets, digital documentation, and task‑tracking systems (e.g., Asana, Trello, Monday.com).
• Self‑motivated, dependable, and capable of working independently with minimal supervision.
• Willingness to learn new tools, systems, and operational procedures.

Preferred Qualifications

While not mandatory, the following will give you an edge:

• Experience in the scientific, laboratory, or regulatory compliance sectors.
• Familiarity with sample handling workflows and quality control processes.
• Knowledge of project management methodologies (Agile, Waterfall).
• Advanced Excel skills, including pivot tables, macros, and data visualization.
• Experience with CRM or ERP platforms.

Core Skills & Competencies

Success in this role requires a blend of technical and soft skills:

• Analytical Thinking: Ability to interpret data, spot trends, and recommend improvements.
• Communication: Clear, concise, and professional communication across all levels.
• Time Management: Prioritize tasks effectively and meet tight deadlines.
• Problem Solving: Identify root causes of delays and devise practical solutions.
• Adaptability: Thrive in a dynamic environment with evolving priorities.
• Collaboration: Work seamlessly with cross‑functional teams and external partners.

Career Growth & Learning Opportunities

At brighthush, your career trajectory is supported by:

• Mentorship from senior project managers and operations leaders.
• Access to industry conferences, webinars, and certification programs.
• Clear pathways to roles such as Project Coordinator, Operations Manager, or Business Analyst.
• Regular performance reviews that align goals with personal development plans.
• Opportunities to lead small projects or initiatives, building a portfolio of achievements.
• Cross‑departmental shadowing to broaden your understanding of the business.

Work Environment & Culture

Our workplace is defined by:

• A collaborative, flat‑hierarchy structure that encourages idea sharing.
• Flexible work hours and remote‑friendly policies to support work‑life balance.
• Regular team‑building events, both virtual and in‑person.
• A commitment to diversity, equity, and inclusion across all levels.
• Open communication channels and transparent decision‑making processes.
• Recognition programs that celebrate individual and team achievements.

Compensation & Benefits

While specific figures vary by experience, you can expect:

• Competitive base salary aligned with industry standards.
• Annual performance‑based salary increases.
• Health insurance (HMO) after three months of employment.
• Transportation or internet allowance to support remote work.
• Paid time off (24 days annually) plus public holidays.
• Attendance bonuses and employee incentive programs.
• Referral bonus for bringing in qualified talent.
• Professional development budget for courses, certifications, and conferences.
• Flexible work arrangements and a supportive remote‑first culture.

How to Apply

If you are a self‑driven, detail‑oriented professional ready to make a tangible impact on brighthush’s operations, we encourage you to apply today. Submit your resume and a brief cover letter outlining your relevant experience and why you’re excited about this role. Highlight any experience with sample lifecycle management or project tracking tools, and let us know how you thrive in a fast‑moving, data‑centric environment.

Join brighthush – Where Precision Meets Passion

At brighthush, we believe that every project, sample, and administrative task is an opportunity to push the boundaries of scientific excellence. As our new Senior Operations Virtual Assistant, you will play a pivotal role in ensuring that our projects run flawlessly, our stakeholders stay informed, and our processes evolve. If you thrive in a fast‑moving, data‑centric environment and are eager to grow your career while contributing to meaningful work, we want to hear from you. Apply now and help us shape the future of precision analytics.