Senior Real Estate Virtual Assistant – Remote (US East Coast) – Transaction Coordination, Client Management, and Digital Marketing Specialist

About brighthush and the Future of Real Estate

brighthush is a trailblazing real‑estate technology partner that empowers agents, brokers, and property managers to focus on what they do best: closing deals and building lasting relationships. In an era where every transaction is digitized, the need for highly skilled virtual assistants who can seamlessly navigate MLS systems, coordinate complex paperwork, and manage client communications has never been greater. If you thrive in a fast‑paced, detail‑oriented environment and want to be part of a forward‑thinking organization that values innovation, integrity, and growth, brighthush is the place for you.

Position Overview

We are looking for a proactive, organized, and tech‑savvy Real Estate Virtual Assistant to join our fully remote team from the US East Coast. In this role, you will become the backbone of our transaction processes, ensuring that every listing, contract, and client interaction flows smoothly. You will collaborate with agents, buyers, sellers, and third‑party vendors to deliver exceptional service and support the expansion of our real‑estate portfolio.

Key Responsibilities

Administrative & Transaction Coordination

• Maintain and update property listings across MLS, Zillow, Realtor.com, and internal databases.
• Track contract deadlines, ensuring all paperwork is signed, notarized, and filed on time.
• Prepare, review, and distribute real‑estate contracts, disclosures, and addendums.
• Coordinate inspections, appraisals, title work, and closing schedules with all stakeholders.
• Serve as the primary point of contact for title companies, escrow officers, and lenders.
• Audit transaction files for compliance and completeness before final submission.
• Maintain a master calendar of all transaction milestones and send timely reminders.

Client & Lead Management

• Respond to inquiries from buyers, sellers, tenants, and investors with professionalism and speed.
• Manage CRM platforms (Salesforce, HubSpot, Buildium, or similar) to track leads, client interactions, and follow‑up tasks.
• Schedule property showings, open houses, and client meetings, ensuring all parties are informed and prepared.
• Maintain a clean, organized client database and update contact information as needed.
• Provide proactive updates to clients regarding transaction status and next steps.
• Identify upsell opportunities and coordinate with agents to close additional deals.

Marketing & Social Media Support

• Create, schedule, and publish social media posts (Facebook, Instagram, LinkedIn, TikTok) that showcase listings and brand messaging.
• Update website listings, write compelling property descriptions, and upload high‑quality photos and virtual tours.
• Conduct market research, compile comparative market analysis reports, and track competitor activity.
• Assist in the development of email marketing campaigns and newsletters.
• Analyze engagement metrics and adjust content strategy to maximize reach.
• Collaborate with the marketing team to align social media with broader brand initiatives.

Data Entry & Reporting

• Accurately enter transaction data into internal systems and generate monthly performance reports.
• Prepare spreadsheets, dashboards, and PowerPoint presentations for team meetings and client updates.
• Track key performance indicators (KPIs) such as lead conversion rates, average days on market, and commission revenue.
• Identify trends and provide actionable insights to improve operational efficiency.
• Maintain audit trails for all data entries to ensure compliance and data integrity.

Essential Qualifications

• Real Estate Knowledge: Demonstrated familiarity with US real estate processes, MLS platforms, and contract management.
• Technical Proficiency: Advanced skills in Google Workspace, Microsoft Office Suite, and at least one CRM system.
• Communication: Exceptional written and verbal English skills, with the ability to draft clear, concise documents.
• Time Management: Proven ability to multitask, prioritize, and meet tight deadlines in a remote setting.
• Problem‑Solving: Proactive mindset, keen eye for detail, and a track record of resolving issues efficiently.
• Experience: Minimum of 2+ years as a Virtual Assistant in real estate or a related administrative role.

Preferred Qualifications

• Experience with real estate transaction management software (e.g., Dotloop, DocuSign, or similar).
• Knowledge of real estate financing, title insurance, and escrow processes.
• Background in marketing or social media management for real estate.
• Strong analytical skills and comfort with data visualization tools.
• Previous experience working with agents in the US East Coast market.

Skills & Competencies

• Strong organizational and project‑management skills.
• High level of professionalism and confidentiality.
• Adaptability to changing priorities and new technologies.
• Excellent interpersonal skills, with the ability to build rapport with clients and vendors.
• Self‑motivation and the ability to work independently while staying aligned with team goals.
• Proficiency in using productivity tools such as Asana, Trello, or Monday.com.
• Basic understanding of real estate finance and market dynamics.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Real Estate Virtual Assistant, you will have the chance to:

• Progress into a Senior Virtual Assistant or Transaction Coordinator role.
• Take on additional responsibilities such as marketing strategy, lead generation, or client retention initiatives.
• Participate in ongoing training programs covering real estate law, technology tools, and sales techniques.
• Attend industry conferences, webinars, and workshops to stay ahead of market trends.
• Collaborate with cross‑functional teams, gaining exposure to business development, operations, and technology.
• Earn certifications in real estate software and digital marketing.

Work Environment & Company Culture

brighthush fosters a culture of transparency, collaboration, and continuous improvement. Our remote team enjoys:

• Flexible work hours that align with US East Coast time zones.
• Regular virtual team meetings, brainstorming sessions, and social events.
• A supportive environment where ideas are welcomed and feedback is constructive.
• Access to cutting‑edge tools and resources that streamline workflow and enhance productivity.
• A commitment to work‑life balance, with generous paid time off and wellness initiatives.
• Monthly virtual coffee chats with senior leaders to discuss vision and strategy.
• Annual company retreats (virtual or in‑person) to strengthen team bonds.

Compensation & Benefits

We offer a competitive salary range of $900–$1,200 USD per month, commensurate with experience and expertise. In addition to base pay, you will receive:

• Performance‑based bonuses tied to transaction volume and client satisfaction.
• Health, dental, and vision insurance options for full‑time employees.
• 401(k) matching program to support long‑term financial planning.
• Paid vacation, sick leave, and personal days.
• Professional development stipend for courses, certifications, and conferences.
• Access to a digital wellness platform and mental health resources.
• Monthly stipend for home‑office equipment upgrades.

Why Join brighthush?

When you join brighthush, you become part of a network of elite virtual professionals who are dedicated to excellence. You will:

• Work with high‑quality real estate clients and agents who value your expertise.
• Enjoy long‑term, stable opportunities in a growing industry.
• Benefit from a culture that rewards initiative, creativity, and results.
• Receive ongoing support and mentorship from experienced leaders.
• Contribute to a mission‑driven organization that is reshaping how real estate operates.
• Be part of a diverse, inclusive team that celebrates individual strengths.

Ready to Elevate Your Career?

If you are a detail‑oriented, tech‑savvy professional ready to take your real estate virtual assistant career to the next level, we want to hear from you. Apply today and join brighthush’s network of elite virtual professionals!

How to Apply

Submit your resume, cover letter, and any relevant portfolio or references through our application portal. We look forward to exploring how your skills and experience can help us deliver exceptional service to our clients.