Senior Remote Virtual Assistant & Project Coordination Specialist – Engineering Consulting Support, Process Optimization, Cross‑Functional Collaboration, and Strategic Project Management at brighthush

About brighthush

brighthush is a trailblazing engineering consulting powerhouse that transforms visionary ideas into tangible, data‑driven realities. From pioneering smart‑city infrastructure to cutting‑edge software integrations, we empower clients across construction, transportation, utilities, and technology sectors to tackle the most complex challenges with precision and creativity. Our multidisciplinary teams—comprising seasoned engineers, project managers, data scientists, and business strategists—work in harmony to deliver solutions that are not only technically robust but also sustainable and future‑proof.

At the heart of every successful project lies a meticulously organized support system. That’s why we’re on the lookout for a Virtual Assistant who can seamlessly integrate into our dynamic, remote environment and become the linchpin that keeps our engineering teams operating at peak efficiency. If you thrive in a fast‑paced, virtual setting and are passionate about supporting engineering excellence, we want to hear from you.

Key Responsibilities

As a Virtual Assistant at brighthush, you will play a pivotal role in ensuring that every meeting, document, and communication flows smoothly. Your day‑to‑day tasks will include:

• Administrative Support – Manage calendars, schedule meetings, coordinate travel logistics, and prepare detailed itineraries for engineering consultants and project managers.
• Document Management – Draft, format, proofread, and archive engineering reports, proposals, and presentation decks, ensuring they meet brighthush’s high standards of clarity and professionalism.
• Project Coordination – Assist project managers in tracking milestones, deliverables, and budget allocations. Maintain project documentation, update status trackers, and flag potential bottlenecks.
• Communication Management – Serve as the first point of contact for incoming emails and calls, triage inquiries, and route them to the appropriate team members. Follow up on client and stakeholder requests to guarantee timely responses.
• Research Support – Conduct preliminary research on engineering topics, industry trends, and competitor landscapes to provide actionable insights for project development and business proposals.
• Data Entry & Database Maintenance – Keep our digital platforms—CRM, project management tools, and shared drives—accurate and up to date. Ensure data integrity across all systems.
• Meeting Coordination – Organize virtual meetings, prepare agendas, capture minutes, and track action items. Ensure follow‑up tasks are completed and deadlines met.
• Process Improvement – Identify opportunities to streamline administrative workflows, recommend tools or templates, and implement best practices to increase overall productivity.

Essential Qualifications

• High school diploma or equivalent; bachelor’s degree in business administration, engineering, or a related field is preferred but not mandatory.
• Minimum of 2 years of experience in a virtual assistant, administrative, or office support role, preferably within a technical or consulting environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software such as Asana, Trello, or Monday.com.
• Excellent written and verbal communication skills, with the ability to produce clear, concise, and professional documents.
• Strong organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously.
• Self‑motivated, proactive, and capable of working independently in a remote setting while maintaining high productivity.
• Basic understanding of engineering concepts and terminology is a plus.

Preferred Qualifications

• Experience supporting senior engineering or project management teams in a consulting or construction firm.
• Knowledge of engineering software such as AutoCAD, Revit, or Civil 3D.
• Familiarity with data visualization tools (e.g., Tableau, Power BI) and the ability to create dashboards or reports.
• Experience with cloud collaboration platforms like Google Workspace, Microsoft Teams, or Slack.
• Previous exposure to budgeting, cost tracking, and financial reporting for engineering projects.

Skills & Competencies

To excel at brighthush, you should embody the following competencies:

• Time Management – Prioritize tasks effectively and meet deadlines in a fast‑moving environment.
• Communication – Convey complex information clearly to both technical and non‑technical stakeholders.
• Problem Solving – Anticipate challenges, propose solutions, and adapt quickly to changing project needs.
• Technology Savvy – Leverage digital tools to automate routine tasks and enhance collaboration.
• Confidentiality – Handle sensitive information with discretion and maintain strict confidentiality.
• Team Player – Collaborate across departments, support colleagues, and contribute to a positive remote culture.

Career Growth & Learning Opportunities

At brighthush, we invest in our people. As a Virtual Assistant, you’ll gain exposure to:

• Cross‑functional projects that span engineering, finance, and client relations.
• Mentorship from senior project managers and engineers, providing insights into industry best practices.
• Professional development courses in project management, data analysis, and advanced Microsoft Office skills.
• Opportunities to transition into roles such as Project Coordinator, Operations Manager, or Business Analyst.
• Access to industry conferences, webinars, and networking events to broaden your expertise.

Work Environment & Company Culture

brighthush champions a culture of innovation, collaboration, and inclusivity. Our remote team enjoys:

• Flexible work hours that accommodate different time zones and personal commitments.
• Regular virtual team‑building activities, including game nights, wellness challenges, and skill‑sharing sessions.
• A transparent communication framework that encourages open dialogue and feedback.
• A commitment to diversity, equity, and inclusion, ensuring every voice is heard and valued.
• Support for work‑life balance through generous paid time off, mental health resources, and a 401(k) plan.

Compensation & Benefits

We offer a competitive hourly rate of $18.00 – $22.00, commensurate with experience and performance. In addition to base pay, you’ll receive:

• Performance‑based incentives tied to project milestones and client satisfaction.
• Health, dental, and vision insurance options for you and your dependents.
• Life insurance and disability coverage to safeguard your future.
• Paid time off (vacation, sick leave, and personal days) that accrues annually.
• 401(k) retirement plan with company match.
• Access to a stipend for home office equipment and high‑speed internet.

How to Apply

Ready to join a team that values precision, creativity, and continuous improvement? Click the link below to submit your application and take the first step toward an exciting career at brighthush.

Apply To This Job

Eligibility & Diversity Statement

This position is open to candidates located in the United States, specifically in Los Angeles, CA; Portland, OR; and Orlando, FL. We encourage applicants with criminal records to apply. brighthush is an equal‑opportunity employer that celebrates diversity and is committed to creating an inclusive environment for all employees.