Staff Accountant

Employment Type Fully remote - any US state Direct, full-time employment with Mobiz IT, Inc. Third-party agency submissions are not accepted. Role Summary The Staff Accountant owns the recurring transactional accounting and reconciliation work that drives Mobiz’s monthly close, performed end-to-end in Microsoft Dynamics 365 Business Central. This is an ownership role, not a support role: you prepare and reconcile; you don’t just assist. Mobiz is a global IT consulting and Microsoft licensing firm operating across multiple legal entities and currencies. Revenue and costs are tracked dimensionally — every customer is a department, every engagement is a project code — so accurate coding on every entry is essential to reliable customer and project profitability reporting. What You’ll Own Month-End Close and Journal Entries - Prepare and post the recurring close journal entries: revenue deferrals on multi-month and annual license contracts, expense accruals, prior-month accrual reversals, and prepaid amortization. - Prepare vendor rebate allocation entries and distribute rebate income to the correct customer departments. - Code every entry with the full dimension set — department, project, and site — and attach supporting documentation in Business Central before submitting. - Route all entries to the Controller for approval before posting; maintain the approved-entry archive in SharePoint. - Track close tasks against the published close calendar and flag at-risk items early. - Reducing close cycle time is an explicit goal of this role. Reconciliations - Reconcile operating bank accounts, corporate credit cards, brokerage accounts, and the line of credit monthly, moving toward a weekly continuous-reconciliation cadence. - Validate direct bank feeds into Business Central against source statement exports and resolve sync gaps. - Create correcting entries for unrecorded items — fees, interest, and timing differences — and clear each account to a zero difference before posting. - Reconcile AR and AP aging to the balance sheet, and reconcile prepaid, accrual, and deferred revenue accounts each month. Multi-Entity and Intercompany - Prepare intercompany cross-charge entries between Mobiz entities on the close schedule, referencing the governing agreement in each entry description. - Reconcile due-to / due-from balances and resolve imbalances before period close. - Support foreign-currency transactions and translation at approved rates. Cost Allocation and Customer Profitability - Own the monthly payroll allocation: pull time data from ServiceNow, run it through the allocation model, and reallocate wages and payroll taxes from administrative accounts to the customer departments and COGS accounts that earned them. - Validate that total allocated equals total payroll before submitting the entry. - Maintain separation of billable and non-billable cost so gross margin by customer stays accurate. Reporting and Analysis - Produce monthly P&L by department and prepare variance analysis comparing the current month to the prior three months, investigating and documenting every variance above 5%. - Analyze gross margin by customer and surface trends and anomalies to the Controller. - Validate the reporting package before distribution: active client dimensions, department mappings, zero gross profit on corporate departments, and a balance sheet that nets to zero. - Assist with budgeting and forecasting by compiling actuals and identifying trends. Tax and Compliance Support - Prepare and file sales and use tax returns; monitor economic nexus thresholds and register in new jurisdictions as they are met. - Assemble schedules and supporting records for the external CPA firm for federal, state, and local filings. - Track filing deadlines and maintain the record of submissions and advisor correspondence. - Provide documentation and reconciliations for audits and due diligence requests. Controls and Continuous Improvement - Follow established internal controls, approval thresholds, and documentation standards without exception. - Document procedures and identify automation candidates in Business Central and Power Automate that remove manual steps from the close. Business Central Requirements - Direct, hands-on experience with Dynamics 365 Business Central is required. - You must have a minimum of 3 years of experience working independently in: - General journals, batch import of journal entries, and posting. - Bank Account Reconciliation and Payment Reconciliation Journals under Cash Management. - Dimensions and dimension values — assigning, correcting, and filtering by them. - Chart of accounts navigation and financial report / account schedule export to Excel. - Standard financial statements: trial balance, P&L, and balance sheet with dimension filters. Required Qualifications - Bachelor’s degree in Accounting, Finance, or a related field. - Minimum 4 years of progressive accounting experience, including ownership of month-end close tasks. - Working knowledge of U.S. GAAP, including revenue recognition for subscription and multi-period contracts, accruals, and deferrals. - Minimum of 2 years of hands-on Dynamics 365 Business Central experience as described above. - Demonstrated accuracy under deadline, with the judgment to escalate rather than assume. Preferred Qualifications - Experience in IT services, consulting, software resale, or another project-based business. - Multi-entity, multi-currency, or intercompany accounting experience. - Exposure to ServiceNow, Power BI, Power Automate, or Power Query. - CPA candidate or actively pursuing licensure. Success in the Role - 30 days — Independently reconcile assigned bank and credit card accounts and post approved recurring entries. - 60 days — Own payroll allocation and intercompany cross-charge entries end-to-end. - 90 days — Deliver monthly variance analysis with documented explanations and identify at least one opportunity to improve the close cycle. Compensation and Benefits - Competitive salary commensurate with experience, plus a comprehensive benefits package including medical, dental, vision, and retirement. - Mobiz IT, Inc. is an equal opportunity employer.