Technical Documentation Specialist

Technical Documentation & Proposal Specialist - Remote Sabot Consulting is looking for a firm-wide owner for document quality, knowledge organization, and proposal production. This role will own the mechanics, organization, consistency, and final production quality of Sabot's written work product. Responsibilities: A hybrid document-production, knowledge-management, proposal-operations, and quality-assurance role. This person is not primarily a content author; they make Sabot’s documents professional, controlled, findable, reusable, compliant, and submission-ready. Core Responsibilities

• Own firm-wide document quality standards, templates, formatting, naming conventions, version control, and final-production QA.
• Serve as the advanced Microsoft Word expert: templates, styles, sectioning, numbering, tables, fields, cross-references, Track Changes, and document comparison.
• Own proposal production administration: establish pursuit folders, organize solicitation files and forms, maintain versions, create/fill PDF forms, assemble final PDFs, and perform submission-package QA.
• Serve as Confluence content librarian and SharePoint/Teams document librarian; maintain logical structures, archives, metadata, reusable content, and institutional knowledge.
• Edit and proofread proposals and client deliverables as needed, with increasing use of AI for drafting, editing, comparison, summarization, and QA.
• Develop AI-enabled document workflows, prompts, checklists, and light automation; validate AI output and help teams use approved tools effectively.
• Act as the final quality checkpoint for designated proposals and client deliverables and proactively correct recurring document/process defects.

Qualifications: Expert-level Word skills strong Adobe Acrobat/PDF capability working knowledge of Confluence, JIRA, SharePoint, and Teams excellent organization and attention to detail proposal or consulting-document experience; strong editing skills AI fluency; and the judgment/confidence to enforce standards across senior teams Government-contracting/RFP experience is strongly preferred.