TEMP eBilling Coordinator

Company Size: 1,100 Ranking: AmLaw50 Position: eBilling Coordinator – Temporary Department: Finance / Revenue Control Employment Type: Contract Contract Length: 6 months Onsite Logistics: Fully Remote Location: Open to candidates anywhere in the United States Hours: Monday–Friday, 9:00am–5:30pm Work Week: 37.5 hours; overtime eligible over 40 hours Pay Rate: $30/hr - $40/hr, depending on experience Status: Non-Exempt Reports To: eBilling Supervisor Potential Conversion: Possible for the right candidate following the contract period, but not guaranteed This position is expected to last approximately six months and will provide coverage during a maternity leave while also supporting the department through a high-volume billing period. The eBilling Coordinator is responsible for the accurate preparation, submission, monitoring, and resolution of electronic invoices for professional services across the firm. The role requires strong attention to detail, familiarity with legal eBilling systems and client billing guidelines, and the ability to troubleshoot rejected or short-paid invoices while working closely with Billing Coordinators, Billing Attorneys, Client Compliance, and other members of the Revenue Control team. The position is fully remote and open to candidates located anywhere in the United States .

Responsibilities

Accurately prepare, edit, and submit electronic invoices to clients within required deadlines. Review submitted invoices for compliance with applicable client billing guidelines. Review client billing requirements and manage appropriate rates in coordination with the Client Compliance team. Update billing and eBilling systems as needed in partnership with Client Compliance and Billing Coordinators. Assist with and, when appropriate, lead client implementations onto electronic billing platforms. Coordinate the submission of electronic invoices through third-party eBilling vendors. Monitor invoice submission status and ensure successful transmission. Proactively monitor clients and matters for new timekeepers, new matters, and required system setup. Maintain accurate client and matter records. Communicate with clients when necessary regarding vendor, client, matter, or timekeeper setup. Track electronically submitted invoices and identify outstanding issues. Troubleshoot invoice rejections and work with Billing Coordinators and Billing Partners to resolve issues and successfully resubmit invoices. Identify short-pay reasons and proactively coordinate next steps for resolution. Analyze eBilling data and provide appropriate updates to attorneys, billing professionals, and management. Generate and analyze eBilling reports, including submission status, rejections, aging, and other relevant metrics. Document client-specific billing procedures and requirements to ensure consistent work product and effective knowledge transfer. Partner with the Client Compliance and eBilling leadership team to improve and streamline eBilling processes and procedures. Support initiatives designed to increase the efficiency, accuracy, and quality of eBilling operations.

Qualifications

Bachelor’s degree preferred, or approximately three to four years of relevant legal billing/eBilling experience, or an equivalent combination of education and experience. Prior law firm eBilling or legal billing experience strongly preferred. Experience working with electronic billing platforms and client billing guidelines. Experience troubleshooting rejected invoices, short-paid invoices, and other eBilling submission issues. Strong familiarity with legal billing processes and client/matter setup. Experience with 3E and eBillingHub strongly preferred. Experience with common eBilling vendor platforms such as Tymetrix, Legal Tracker, Datacert, CounselLink , or comparable systems preferred. Contract Details The assignment is expected to last approximately six months, providing coverage for an employee on maternity leave while also supporting the eBilling team during a busy period. The role is fully remote and may be performed from anywhere within the United States. The standard schedule is Monday through Friday, 9:00am–5:30pm, based on a 37.5-hour work week. The position is non-exempt and eligible for overtime for hours worked over 40 in a week. There may be an opportunity for the right candidate to convert to a permanent position following the contract period; however, conversion is dependent on future business needs and is not guaranteed.