UNPAID VOLUNTEER - Deputy / Assistant Chief of Staff
Role Overview An international non-profit organization is seeking a qualified, highly organized, and strategically minded professional for the role of UNPAID VOLUNTEER - Deputy / Assistant Chief of Staff. Operating within the Director-General’s Office, this remote volunteer position reports directly to the Chief of Staff and the Director-General. The Deputy / Assistant Chief of Staff supports executive leadership in coordinating institutional priorities, enhancing cross-divisional collaboration, and ensuring the structured implementation of senior management decisions. Operating across strategy, operations, executive coordination, and organizational implementation, the role translates strategic goals into concrete actions, monitors institutional milestones, and delivers actionable briefings and recommendations to senior leadership.
Key Responsibilities
Support the Chief of Staff and Director-General in implementing strategic and institutional priorities. Lead and coordinate selected cross-divisional projects and organization-wide initiatives. Translate senior management decisions into actionable tasks, defined responsibilities, timelines, and monitoring arrangements. Monitor the execution of agreed priorities, identifying delivery delays, dependencies, operational risks, and matters requiring escalation. Prepare executive briefings, decision papers, reports, presentations, and strategic recommendations for senior management. Coordinate information flow and divisional updates for the Director-General’s Office. Support the planning, coordination, and follow-up activities for Executive Committee and senior leadership meetings. Collaborate with divisional leaders to resolve operational bottlenecks and strengthen cross-functional coordination. Support institutional planning, performance monitoring, and organizational review mechanisms. Lead selected organizational improvement, transformation, or special institutional initiatives. Conduct research and analytical assessments to inform executive decision-making. Support senior-level internal and external engagements as required. Maintain oversight of institutional action trackers, strategic priorities, and organizational commitments. Facilitate consistent communication between the Director-General’s Office and organizational divisions. Deputize for the Chief of Staff on designated responsibilities and meetings where authorized. Handle sensitive executive and organizational matters with strict discretion and confidentiality.
Required Qualifications
Professional proficiency with excellent written and spoken English. Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint. Strong strategic and analytical thinking with demonstrated executive judgment and problem-solving capability. Proven organizational and prioritization skills, with the ability to manage competing demands and tight schedules. Advanced written briefing, report-writing, and presentation abilities. Ability to communicate effectively and build relationships with senior executives and professional stakeholders. Demonstrated capability in cross-functional coordination and managing multiple parallel workstreams. High attention to detail alongside the ability to maintain an organization-wide strategic perspective. Ability to identify organizational risks and determine appropriate escalation thresholds. Demonstrated commitment to professional integrity, discretion, and confidentiality. Ability to take ownership of significant responsibilities and operate effectively in an internationally distributed, remote work environment. Proactive, adaptable, and solutions-focused approach to institutional challenges.
Preferred Qualifications
Substantial professional experience in strategy, operations, programme management, management consulting, organizational development, or executive management support. Prior experience working directly with executive leadership teams or within a Chief of Staff Office, Executive Office, Strategy Office, or similar executive coordination unit. Professional experience within an international organization, non-profit entity, consulting firm, public-sector body, research institution, think tank, or technology organization. Bachelor’s or Master’s degree in Business Administration, Public Administration, Strategic Management, International Relations, Public Policy, Economics, International Development, Project Management, or a related discipline (equivalent substantial professional experience and demonstrated strategic capability will also be considered). Postgraduate credential such as an MBA, MPA, or Master’s degree in Strategic Management, Public Policy, or International Relations. Professional certifications or formal training in project or programme management, strategy, business analysis, organizational development, change management, or monitoring and evaluation. Knowledge or practical experience in strategic planning, governance, business process improvement, organizational operations, risk management, or performance reporting. Familiarity with artificial intelligence, emerging digital technologies, climate change, sustainability, international development, or public policy domains. Experience utilizing project-management, workflow, dashboard, or data-analysis platforms. Professional working proficiency in an additional international language. Volunteer Experience Highlights Direct working exposure to executive-level decision-making and strategic planning alongside senior leadership. Opportunities to lead cross-divisional initiatives and contribute to institutional performance monitoring. Broad exposure across multiple functional areas within an international non-profit context. Collaboration within an international professional network focused on technology, policy, and sustainable development. Role Details Role Title: UNPAID VOLUNTEER - Deputy / Assistant Chief of Staff Employment Type: Other (Unpaid Volunteer) Compensation: Unpaid Number of Openings: 1 Location: Remote (United States) Reporting Line: Chief of Staff / Director-General