Vice President of Fund Administration
Company Description
Rubric Advisors is a fee-only, fiduciary registered investment adviser based in San Francisco, delivering institutional-grade wealth management to individuals, families, and mission-driven organizations. The firm offers a transparent, commission-free advisory model with no proprietary products, using tools such as direct indexing, stock-level tax-loss harvesting, options overlays, private markets access, and integrated retirement planning. Rubric Advisors also supports endowments, foundations, and nonprofits through OCIO services and non-discretionary investment management. The firm is led by a founder with nearly two decades of experience building quantitative investment platforms for leading institutional asset managers. Rubric Advisors, LLC is registered in California; registration does not imply a specific level of skill or training, but underscores the firm’s commitment to regulatory oversight and fiduciary standards. Role Description The Vice President of Fund Administration will oversee the operational, accounting, and reporting functions for Rubric Advisors’ investment vehicles and client portfolios. This full-time, remote role is responsible for managing fund accounting processes, coordinating capital flows, ensuring accurate NAV calculations, and supervising external fund administrators and custodians. The role will design and maintain robust controls around investor onboarding, allocations, performance reporting, and fee calculations, while ensuring compliance with internal policies and relevant regulations. The Vice President will collaborate closely with investment, operations, legal/compliance, and client service teams to streamline workflows, enhance data integrity, and support new product launches. Additional responsibilities include leading process improvement initiatives, developing scalable fund administration frameworks, and providing clear, timely reporting and insights to leadership and clients.
Qualifications
Candidates should possess strong Analytical Skills to interpret complex financial data, monitor fund performance, and support decision-making. Candidates should possess solid Finance and Accounting skills to manage fund structures, NAV calculations, investor allocations, and financial reporting. Candidates should possess Budgeting expertise to oversee fund-level and departmental budgets, expense tracking, and cost-control initiatives. Candidates should possess Strategic Planning capabilities to design scalable operations, improve processes, and align fund administration with firm growth objectives. Extensive experience in fund administration, investment management operations, or asset management, ideally within RIAs, hedge funds, or private funds. Strong knowledge of regulatory and compliance requirements relevant to investment advisers and pooled investment vehicles. Proficiency with fund accounting systems, portfolio management tools, and data reconciliation processes; advanced spreadsheet skills preferred. Demonstrated ability to lead cross-functional projects, manage third-party service providers, and communicate clearly with internal and external stakeholders. Bachelor’s degree in Finance, Accounting, Economics, or a related field; advanced degree or professional certifications (e.g., CPA,