Webinar Event Program Coordinator
Opportunity at a Glance This position reports to the Event Coordinators Supervisor and supports the Events team in managing the webinar portfolio, selected seminars and in-person conferences. The webinar coordinator acts as a key contact for external speaker faculty as well as a liaison between departments. Note: This is not a meeting planning position.
Responsibilities
Webinar coordination - Schedule and attend session planning calls, rehearsals and potential recordings with event speakers - Collect presentations, bios and photos from speakers for use in webinars, marketing materials and on-site collateral; maintain speaker database - Assist with presentation edits and updates In-person event coordination - Act as project manager for event setup; coordinate logistics among speakers, internal staff and vendors as applicable - Travel to events as needed to help manage speakers and logistics - Manage attendee evaluation process for assigned events General event coordination - Assist event program managers with collecting speaker agreements and confirmation letters. - Ensure all information is timely and accurate on the event’s website and/or mobile app (as applicable) - Assist in the management of virtual event app as needed - Assist in presentation edits to ensure compliance with ACAMS’ formatting guidelines - Perform other general duties as assigned Qualifications - Bachelor’s degree required or equivalent experience - 2+ years relevant work experience - Bilingual English/Spanish fluency (verbal and written) required for coordination of Spanish-language events - Intermediate-advanced computer skills in Microsoft Word, Excel, PowerPoint and Outlook - Ability and willingness to travel domestically and internationally on behalf of the company for events - Copywriting, editing and/or proofreading experience is a plus - Ability to demonstrate solid project management, organizational and written/oral communication skills to organize webinars, seminars and conference activities #LI-remote