Accounts Payable / Accounts Receivable Specialist
About the Role
Decennial Group is looking for an AP/AR Specialist to own the transactional accounting cycle across multiple entities. You’ll handle vendor payments, customer invoicing and collections, and bank reconciliations, and support the Controller with month-end close. This is a high-volume, detail-oriented role for someone comfortable working across multiple entities and systems at the same time. You’ll report to the Controller. What You’ll Do Accounts Payable Process vendor invoices across all entities in Intuit Enterprise Suite, with proper entity coding, GL coding, and approval workflows Match invoices to purchase orders and contracts and resolve discrepancies with project managers and vendors Prepare weekly payment runs (checks, ACH, wires) aligned with cash flow priorities Manage vendor setup, W-9 collection, and annual 1099 preparation and filing Maintain AP aging reports and escalate items approaching 60+ days Process intercompany payables with proper coding per the chart of accounts Accounts Receivable Generate and distribute customer invoices across entities Monitor AR aging, following up on collections at 30 days and escalating at 60+ days Apply customer payments and reconcile to bank deposits daily Process intercompany receivables and overhead chargebacks Prepare monthly AR aging summaries with collection notes Manage tenant receivables for property entities, including straight-line rent adjustments Cash Management & Reconciliation Perform daily bank reconciliations across entity accounts (operating, payroll, reserve, and escrow) Reconcile credit card statements with proper entity and GL coding Prepare the weekly cash position report Process member distributions and capital contributions Job Cost Support Code vendor invoices and subcontractor payments to the correct project, phase, and cost code Process construction draw requests and verify lien waivers before payment Maintain job cost files (contracts, change orders, pay applications, lien waivers) Support job cost reconciliations and track retention payables by project Month-End Support Assist with accruals, prepaid amortization, and reclassifications Reconcile AR, AP, and job cost subledgers to the general ledger Prepare supporting schedules for the monthly financial package Keep organized digital filing of invoices, receipts, contracts, and payment documentation
Qualifications
Required Bachelor’s degree in Accounting, Business, or a related field, or equivalent relevant experience 2+ years of AP/AR experience, preferably in a multi-entity or property management environment Experience with Intuit Enterprise Suite Proficiency in Excel (VLOOKUPs, pivot tables, data manipulation) Strong attention to detail and the ability to manage high transaction volumes across multiple entities Excellent organizational skills and the ability to meet recurring deadlines Preferred Real estate AP/AR experience Familiarity with job cost accounting, construction pay applications, and AIA billing Experience processing construction draws and managing lien waivers Familiarity with intercompany accounting and affiliated entity transactions Experience with ACH, wire transfers, and positive pay Work Location: Remote