Contracts Coordinator

Contracts CoordinatorReq number: R7178Employment type: Full timeWorksite flexibility: RemoteWho we areCAI is a global services firm with a vibrant team of over 9,000 associates and a yearly revenue exceeding $1.3 billion. With over 40 years of experience, we pride ourselves on connecting talent and technology to deliver outstanding results for our clients, colleagues, and communities. As a privately held company, we can focus on delivering excellence and driving impactful solutions across various sectors, including public and commercial domains. We are also pioneers in promoting neurodiversity within the enterprise.Job SummaryWe invite applications from enthusiastic individuals for the role of Contracts Coordinator! If you have a background in establishing processes for contract lifecycle management and are eager to advance your career, we want to hear from you!Job DescriptionThe Contracts Coordinator will be a vital member of the Enterprise Solution Center team, accountable for managing administrative functions related to all company contracts and creating standardized processes for contract lifecycle management. This role is essential in developing and documenting CAI's contract administration framework from the ground up while offering vital support to the Governance, Risk, and Compliance (GRC) team. This position will be full-time and remote.What You'll DoManage complete administrative activities for all customer contracts.Facilitate the customer onboarding process, ensuring efficient collection and processing of all required documentation.Request, collect, track, and maintain Certificates of Insurance (COI) from subcontractors and vendors.Process and manage W-9 forms and other related tax documentation.Ensure compliance with all contractual obligations and company policies.Maintain systematic contract files and documentation repositories.Client Reporting & CompliancePrepare and submit required reports to client agencies on schedule.Work with internal stakeholders to gather necessary reporting data and documentation.Guarantee the accuracy and timeliness of all client-facing compliance deliverables.Track reporting deadlines and manage submission calendars proactively.Maintain a repository of submitted reports and client communications.Address client inquiries regarding administrative and reporting aspects.Contract Database Management & GRC SupportKeep contract information accurate and up-to-date in company databases.Assist the GRC team with data entry, updates, and reporting requirements.Ensure proper capture of contract metadata, key dates, and compliance information.Generate reports and dashboards for GRC audits and compliance assessments.Help track and notify upcoming contract renewals.Engage in database optimization and data quality initiatives.Process Development & DocumentationCreate comprehensive Standard Operating Procedures (SOPs) for all contract administration functions, designed for scalability.Document existing workflows and identify opportunities for process enhancement and efficiency.Develop templates, checklists, and tools that streamline contract administration tasks.Establish quality control measures and audit processes.Build a robust knowledge base for cross-functional teams.Recommend and implement improvements that enhance efficiency and accuracy.Stakeholder CollaborationAct as the primary contact for contract administrative inquiries.Coordinate with Finance, Legal, Procurement, GRC, and Delivery teams on contract-related matters.Support proposal and business development teams in pre-award phases.Communicate updates and resolve administrative challenges efficiently.What You'll NeedRequired:At least 2 years of experience in contract administration, legal operations, or business operations.Strong organizational skills and exceptional attention to detail.Ability to create clear, user-friendly process documentation for scalability.Experience in preparing formal reports and client-facing documents.Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).Experience in database management and maintaining data integrity.Excellent written and verbal communication skills.Ability to juggle multiple priorities and deadlines in a dynamic work environment.A commitment to continuous improvement and identifying inefficiencies.Experience with or a willingness to learn AI-powered contract management and automation tools.Familiarity with contract management systems or CRM platforms (Salesforce experience is a plus).Physical DemandsAbility to perform essential job functions safely and successfully.Sedentary role that involves mainly sitting or remaining stationary, with occasional movement for meetings.Ability to conduct repetitive tasks on a computer using a mouse, keyboard, and monitor.#LI-JE1Reasonable accommodation statementIf you need reasonable accommodations for the application process or to participate in interviews, please reach out for assistance.Annual salary range is $66,000 - $76,000. Compensation may vary based on location, experience, and education. Benefits include medical, dental, and vision insurance, as well as access to a 401k retirement account. Employees in this position receive paid time off, with potential entitlements to paid sick leave and other forms of paid time off as mandated by law. Experience: 2 years required