Dynamic Virtual Assistant – Executive Support & Multijurisdictional Coordination for Legal & Business Professionals at brighthush

About brighthush and the Future of Legal Support

brighthush is a global leader in legal services, renowned for its commitment to innovation, collaboration, and client excellence. With a presence in over 70 countries, brighthush empowers legal teams to navigate complex regulatory landscapes, streamline operations, and deliver unparalleled value to clients. Our culture is built on continuous improvement, diversity, and a shared vision of transforming the legal profession through technology and human expertise.

As the legal industry evolves, the demand for agile, tech‑savvy support has never been higher. Virtual assistants at brighthush play a pivotal role in bridging the gap between legal professionals and the tools, data, and processes that drive success. If you thrive in a fast‑paced, cross‑border environment and want to be part of a forward‑thinking organization, this role is for you.

Job Overview

We are looking for a proactive, highly organized Virtual Assistant to provide top‑tier administrative, organizational, and coordination support to lawyers and business professionals across the European region. In this role, you will manage calendars, coordinate meetings, produce documents, and ensure seamless collaboration across multiple jurisdictions. Your contributions will directly impact the efficiency and effectiveness of our legal teams, helping them focus on high‑value work.

Key Responsibilities

• Calendar & Travel Management: Oversee complex calendars, schedule appointments, and coordinate travel arrangements across multiple time zones, ensuring no conflicts and optimal use of time.
• Document Production & Management: Draft, edit, format, proofread, translate, and transcribe a wide range of documents—including agendas, reports, presentations, and spreadsheets—while maintaining strict adherence to brighthush standards.
• Inbox & Correspondence Oversight: Monitor inboxes, triage routine correspondence, and coordinate follow‑up actions to guarantee timely completion of administrative requests.
• Electronic Filing & Record Keeping: Maintain and update electronic filing systems such as Filesite and brighthush Direct, ensuring accurate and secure record keeping.
• Business Services Coordination: Work closely with Business Services teams on matter opening, conflict checks, billing, and invoicing processes.
• Cross‑Functional Collaboration: Partner with Risk, Finance, Billing, OGC, HR, BD, and Marketing teams to facilitate timely completion of workflows and requests.
• Team Collaboration & Coverage: Collaborate with other Virtual Assistants to maintain service continuity, balance workloads, and provide coverage during absences or peak periods.

Essential Qualifications

• 1–3 years of experience in an administrative, executive assistant, secretarial, coordination, or business support role.
• Experience supporting multiple stakeholders, managing competing priorities, and coordinating complex administrative processes.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, with strong document formatting and proofreading skills.
• Familiarity with document‑management systems, virtual collaboration tools, and remote working environments.
• Excellent communication, organization, prioritization, and time‑management skills, with a high level of attention to detail.
• A proactive, reliable, and collaborative approach, with discretion, sound judgment, and the ability to remain effective under pressure.
• A degree or ongoing studies in Law, Business Administration, Finance, or a related discipline is preferred.

Preferred Qualifications

• Experience in a professional services, legal, corporate, or international environment.
• Knowledge of legal terminology and processes.
• Experience with multilingual documentation and translation.
• Familiarity with project management tools such as Asana, Trello, or Monday.com.

Skills & Competencies

• Technical Proficiency: Advanced skills in Microsoft Office Suite, document‑management systems, and virtual collaboration platforms.
• Communication: Clear, concise written and verbal communication in English; additional European languages are a plus.
• Analytical Thinking: Ability to analyze processes, identify inefficiencies, and propose improvements.
• Adaptability: Comfortable working in a dynamic, fast‑paced environment with shifting priorities.
• Team Player: Collaborative mindset, willing to support colleagues across functions and time zones.
• Confidentiality: Strong sense of discretion and confidentiality when handling sensitive information.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a Virtual Assistant, you will:

• Gain exposure to a wide range of legal and business functions, building a comprehensive skill set.
• Participate in cross‑functional projects that enhance your understanding of global legal operations.
• Access to continuous learning programs, including online courses, certifications, and workshops.
• Opportunities to transition into specialized roles such as Legal Operations Manager, Project Coordinator, or Business Analyst.
• Mentorship from senior leaders who are committed to your professional development.

Work Environment & Company Culture

brighthush fosters a culture of inclusivity, innovation, and work‑life balance. Our remote‑first approach means you can work from anywhere while staying connected through:

• Regular virtual team meetings and town halls.
• Collaborative digital workspaces that promote transparency and teamwork.
• Flexible working hours that accommodate multiple time zones.
• Annual virtual retreats and team‑building activities.

We celebrate diversity, encourage creative problem‑solving, and reward initiative. Your contributions will be recognized and rewarded, and you will have the chance to shape the future of legal support at brighthush.

Compensation, Perks & Benefits

While specific salary ranges are tailored to experience and market conditions, brighthush offers a competitive compensation package that includes:

• Competitive base salary aligned with industry standards.
• Performance‑based bonuses and incentive programs.
• Generous paid time off: 5 weeks of vacation, 3 sick days, and additional personal days.
• Meal allowance of CZK 110 per day.
• Home office allowance of CZK 4.70 per hour.
• Health and wellness benefits, including a Multisport card worth CZK 420 and/or a Multipass card (Flexi pass) worth CZK 500 per month.
• Professional development budget for courses, certifications, and conferences.
• Employee assistance programs and mental health resources.

Why Join brighthush?

By joining brighthush, you become part of a global network of legal professionals who are redefining the industry. You will:

• Work with cutting‑edge technology and innovative processes.
• Collaborate with diverse teams across Europe and beyond.
• Make a tangible impact on client outcomes and internal efficiencies.
• Grow your career in a supportive, forward‑thinking environment.
• Enjoy a healthy work‑life balance with flexible arrangements and comprehensive benefits.

We are excited to welcome a dedicated, detail‑oriented Virtual Assistant who is ready to take on new challenges and help us deliver exceptional service to our clients.

Apply Today

If you are ready to bring your organizational expertise, proactive mindset, and passion for legal support to brighthush, we encourage you to apply now. Join us in shaping the future of legal services and making a difference across the European region.