Executive Assistant

Description JOB DESCRIPTION Job Summary - Provides high-level administrative support to designated health plan president or functional business leader. - Serves as a liaison to senior leadership, coordinates executive outreach and internal/external relations, and supports administration of various programs, projects and assignments aligned with health plan/functional processes and services. - Facilitates general administrative support including routine document preparation and correspondence, calendar/meeting scheduling, travel and event arrangements, expense reporting, supply management, and other administrative needs. - Maintains confidentiality related to high-level business strategy, systems, and operations. Essential Job Duties - Manages plan president/functional leader/senior leadership calendars, schedules meetings, and prioritizes urgent requests; anticipates leadership needs and proactively seeks opportunities to maximize time/priorities of executive leadership. - Represents as the primary point of contact between the plan president or functional leader, board of directors, senior leadership, and external stakeholders (regulators, providers, vendors, community partners, etc.). - Collaborates with senior leadership to keep the plan president/function leadership/senior leadership apprised of pertinent information such as schedules/issues, and tracks needs, priorities, and follow-up items. - Drafts, edits, and proofreads confidential correspondence, presentations and reports. - Collaborates with senior leaders to collect and assemble information for presentations, projects and strategic planning. - Oversees board of director meeting preparations including scheduling, agendas, documentation, etc. as applicable. - Arranges detailed travel itineraries and coordinates meeting and event logistics, including preparing agendas, facilitating meeting room/technology set-up, taking minutes, coordinating catering/vendors, etc. - Reconciles senior leadership corporate credit card statements. - May support the design and development of program components, coordination of work, program/project metric tracking, and ongoing process improvements across third-party vendors/internal staff to execute against health plan/functional program requirements. - May conduct training, prepare budgeting, facilitate project scheduling, and generate reporting. - May conduct research, coordinate compilation of data, and analyze data to prepare standard and ad hoc reports, spreadsheets, charts, and graphs. - Serves as recording secretary for committee(s); schedules meetings, distributes materials, records and transcribes meeting minutes. - Represents as the administrative representative for the health plan/functional senior leadership team; interacts effectively and professionally with diverse populations, including high-level internal/external stakeholders. - Researches, prioritizes, and follows up on issues and concerns, including those of a sensitive or confidential nature. - Maintains confidentiality of all personal and proprietary information, including knowledge of appropriate course(s) of action, referral, and/or response. - Pre-screens/responds to leadership emails as requested. - Manages all administrative functions and day-to-day administrative operations of the senior leadership team