Executive Assistant, GTM
About the Opportunity The hiring organization is seeking a full-time Executive Assistant, GTM to provide direct support to the Chief Operating Officer and the Chief of Staff, Go-To-Market. This role is embedded in the revenue engine of the organization, coordinating directly with leadership as they interact with firm owners, managing partners, and client executive teams. This is a remote position based in the United States that requires substantial overlap with US Eastern working hours. The role serves as an operational partner managing calendars, coordinating high-impact client scheduling, tracking commitments, and handling travel and event logistics in a rapid communication environment.
Key Responsibilities
Manage end-to-end scheduling and complex calendar administration for the Chief Operating Officer and Chief of Staff, Go-To-Market, proactively resolving conflicts and reserving preparation time for critical client meetings. Direct client and prospect scheduling by coordinating with external chiefs of staff and partner firm leadership, maintaining scheduling parameters, and identifying creative solutions when availability is limited. Track and close the loop on commitments by capturing action items from leadership and client calls, following up with deliverable owners, and reporting status updates proactively. Operate across rapid-response communication channels, including phone and text, quickly identifying urgency levels and prioritizing critical issues. Coordinate end-to-end logistics for travel, offsites, boot camps, conference space, and team gatherings, ensuring accurate bookings for flights, hotels, and venues. Utilize and refine scheduling tools, internal documentation, artificial intelligence capabilities, and workflow systems. Adapt to evolving business priorities, with potential pathways for career growth in solutions engineering, account executive, or sales enablement functions.
Required Qualifications
At least two years of experience as an executive assistant, sales development representative, business development representative, sales coordinator, account coordinator, events coordinator, or in a comparable client-facing operations position. Demonstrated ability to assess urgency independently and prioritize immediate operational needs against tasks that can wait. High attention to detail and precision in executing instructions. Proactive orientation toward problem-solving, anticipation of executive needs, and presenting solutions rather than escalating issues. Comfort conducting rapid communication over phone and text, with availability during core business hours and responsiveness for occasional urgent weekend needs. Strong external communication and interpersonal skills, with the ability to build rapport and work effectively with senior external stakeholders, including firm executives and assistants. Strong interest in understanding business operations, deal mechanics, and revenue strategy.
Benefits
Comprehensive medical, dental, and vision coverage options for employees and dependents. Supplemental insurance options, including life, accident, and critical illness coverage. Short-term and long-term disability coverage. Flexible paid time off and sick leave. Paid holidays. Paid parental leave. Retirement plan options, including 401(k) and RRSP accounts. Home office stipend. Notices The organization may utilize artificial intelligence note-taking tools or other recording systems during the interview process. With candidate consent, conversations may be recorded and summarized for internal review. Consenting to recording is entirely optional, and declining does not affect consideration for employment. The organization is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected status.