Executive Assistant/Chief of Staff to the Office of the President
About the Opportunity The hiring organization is seeking an Executive Assistant/Chief of Staff to the Office of the President. Working remotely within the United States in a full-time capacity, this individual will act as a primary force multiplier and strategic partner to the President. The position entails managing high-volume communications, driving cross-functional alignment, and removing operational friction so executive leadership can focus on high-priority strategic initiatives.
Key Responsibilities
Lead the President's daily check-in meetings to align strategic priorities, highlight operational risks, and safeguard high-leverage time against administrative distractions. Manage executive inbox and Slack channels by triaging, drafting correspondence, routing inquiries, and ensuring zero-drop accountability across all communications. Review recorded meeting transcripts, extract clear action items within 24 hours, and track deliverables through to execution. Oversee end-to-end calendar management, protecting critical focus time while coordinating schedules with executives, legal counsel, and external partners. Coordinate across operations, finance, technology, and people teams to monitor progress on executive hiring, multi-state operational expansions, and board-level follow-ups. Organize executive onboarding, travel logistics, team off-sites, and board meeting preparations. Provide objective pushback, clear communication, and seasoned judgment to support executive decision-making.
Required Qualifications
C-suite executive assistant experience supporting leadership within a high-growth company of at least 400 employees. Background in project management and stakeholder relationship management. Demonstrated experience analyzing data, generating operational reports, and building executive presentations and slide decks. Prior exposure to legal environments, financial services, or multi-state operations. Hands-on fluency incorporating artificial intelligence tools, such as ChatGPT, Claude, or similar platforms, into daily administrative workflows. Technical proficiency in Microsoft Excel and PowerPoint, as well as calendaring systems, project tracking software, email platforms, and Slack. Exceptional written communication skills with the ability to emulate an executive's voice accurately. High emotional intelligence, sound discretion, and the confidence to communicate direct, necessary feedback to executive leadership. Proven ability to establish organizational structure and maintain focus within fast-paced, ambiguous environments. Strong attention to detail, proactive problem-solving capabilities, and an analytical orientation.
Compensation and Benefits
Base Salary: $100,000 - $150,000 per year, commensurate with experience and adjusted for geographic market rates and local cost of labor. Benefits include health coverage (medical, dental, vision, and health savings account), retirement benefits with an employer match, life insurance, disability coverage, paid time off, and parental leave. Employment Conditions and Notices Employment Arrangement: This is a full-time employee position. Independent contractor and consulting arrangements are not permitted. Compensation is based on work location and subject to applicable local laws. Equal Employment Opportunity: The hiring organization is an equal opportunity employer. Employment decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, qualified disabled veteran status, qualified Vietnam era veteran status, or any other category protected by federal, state, or local law. Artificial Intelligence and Automated Screening Notice: The hiring organization and its affiliated entities may use artificial intelligence and automated decision-making tools to assist in screening and evaluating candidates, assessing job-related qualifications such as work experience, education, and relevant skills based on submitted application materials. All adverse decisions affecting candidacy are reviewed by human recruitment personnel before being finalized; automated tools do not make final hiring determinations. Candidates may request additional information regarding AI evaluation, request data corrections, or seek legally required reasonable accommodations regarding these tools.