Experienced Executive Virtual Assistant – Remote, Veteran & Military Spouse Friendly, 3+ Years Admin Experience

About brighthush and the Opportunity

brighthush is a forward‑thinking, mission‑driven organization that partners with a diverse portfolio of small to medium‑sized businesses across the United States. Our focus is to empower entrepreneurs, streamline operations, and deliver exceptional client experiences through a network of highly skilled virtual professionals. We are proud to be a veteran‑friendly workplace, welcoming Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers to join our dynamic team.

As a remote, contract Executive Virtual Assistant, you will become an integral part of brighthush’s success story. You will work closely with business owners and executives, providing high‑level administrative support, operational coordination, and digital marketing assistance. Your role will be both challenging and rewarding, offering the flexibility of remote work while allowing you to make a tangible impact on the growth of our clients’ businesses.

Key Responsibilities

• Executive Administrative Support
  • Manage client inboxes, prioritize emails, and draft responses.
  • Coordinate calendars, schedule meetings, and arrange travel logistics.
  • Prepare agendas, minutes, and executive presentations.
  • Handle light HR and finance tasks such as invoicing, expense reports, and contract reviews.
  • Act as a liaison between clients and their internal teams or external partners.
• Operations Support
  • Document and maintain Standard Operating Procedures (SOPs) for repeatable tasks.
  • Organize digital files, CRM entries, and shared drives for easy retrieval.
  • Assist with onboarding and offboarding workflows for new hires or contractors.
  • Collaborate with vendors, suppliers, and external stakeholders to ensure seamless project execution.
  • Support launch events, internal initiatives, and client milestones.
• Digital Marketing Support
  • Schedule and publish content across social media platforms (Facebook, LinkedIn, Instagram, Twitter).
  • Create or update branded assets using Canva or similar tools.
  • Draft, proofread, and edit marketing copy, newsletters, and blog posts.
  • Assist with light website or blog updates using CMS platforms.
  • Track engagement metrics, compile reports, and flag trends for continuous improvement.

Essential Qualifications

• Minimum 3 years of experience in administrative, operational, or project coordination roles.
• Direct experience supporting executives or business owners in a fast‑paced environment.
• At least 1 year of remote work experience, demonstrating self‑discipline and time‑management.
• Proficiency with Microsoft Office Suite, Google Workspace, Zoom, Slack, and project management tools such as ClickUp, Asana, Trello, Notion, or Monday.com.
• Comfortable using AI tools (ChatGPT, Zapier) to streamline workflows.
• Strong written and verbal communication skills, with the ability to craft clear, concise, and professional correspondence.
• Reliable computer (Mac or PC) equipped with a webcam, high‑speed internet, and a dedicated, distraction‑free workspace.
• Ability to independently manage multiple clients and competing priorities.
• Bachelor’s degree preferred but not required; equivalent experience will be considered.

Preferred Qualifications

• Experience in the healthcare, nonprofit, or technology sectors.
• Knowledge of financial software (QuickBooks, Xero) or HR platforms (BambooHR, Gusto).
• Background in content creation, social media strategy, or digital marketing analytics.
• Familiarity with compliance regulations relevant to veteran or military spouse employment.
• Previous experience working with a 1099 contractor model and understanding of self‑employment tax responsibilities.

Skills & Competencies for Success

• Exceptional organizational skills and meticulous attention to detail.
• Proactive problem‑solving mindset with a focus on continuous improvement.
• High emotional intelligence and the ability to build rapport with diverse stakeholders.
• Adaptability to shifting priorities and the capacity to thrive in a virtual environment.
• Strong project management acumen, including task delegation and milestone tracking.
• Tech‑savvy mindset, eager to adopt new tools and automation to increase efficiency.

Career Growth & Learning Opportunities

At brighthush, we believe in nurturing talent and providing clear pathways for advancement. As a virtual assistant, you will have the chance to:

• Progress to a Senior Virtual Assistant or Project Coordinator role, taking on larger client portfolios.
• Transition into specialized areas such as Digital Marketing Manager, Operations Lead, or Client Success Manager.
• Participate in quarterly training workshops covering advanced project management, AI integration, and industry‑specific best practices.
• Access a curated library of resources, including templates, SOPs, and e‑learning modules.
• Receive mentorship from experienced Relationship Specialists and senior executives.

Work Environment & Company Culture

brighthush’s culture is built on the pillars of energy, excellence, and empathy. We celebrate individuality and encourage every team member to bring their authentic self to work. Key highlights include:

• Fully remote, flexible schedule with a minimum commitment of 15 hours per week.
• Collaborative virtual office environment with daily stand‑ups, weekly check‑ins, and open communication channels.
• Dedicated Relationship Specialists who provide ongoing support, feedback, and professional development.
• Recognition programs that celebrate achievements, milestones, and creative contributions.
• Inclusive community events, such as virtual coffee chats, wellness webinars, and volunteer opportunities.

Compensation, Perks, and Benefits

As a 1099 contractor, you will receive a competitive hourly rate of $22–$24 per hour, with the flexibility to negotiate based on experience and performance. Additional benefits include:

• Access to a comprehensive digital benefits package, including health, dental, and vision insurance options for contractors.
• Paid time off for holidays and personal days, calculated pro‑rata based on hours worked.
• Professional development stipend for courses, certifications, or conferences.
• Equity in the form of a profit‑sharing plan, rewarding long‑term contributions.
• Opportunity to earn bonuses tied to client satisfaction metrics and project milestones.

How to Apply

To be considered, please submit a tailored cover letter and your resume. Your cover letter should address the following:

• Why you are drawn to this opportunity at brighthush.
• How this role aligns with your current season of life and career goals.
• Specific examples of your experience supporting executives or managing multiple client priorities.

Send your application to the hiring manager at [email protected] with the subject line “Executive Virtual Assistant – Remote.” All applications will be reviewed on a rolling basis, and only those with both a cover letter and resume will be considered.

Join brighthush Today

If you are a dedicated, organized, and tech‑savvy professional who thrives in a remote setting and values meaningful work, brighthush invites you to apply for this Executive Virtual Assistant position. Join a community that values your expertise, supports your growth, and celebrates your contributions. Together, we will help our clients succeed while you build a rewarding career on your own terms.