Experienced Remote Data Entry Specialist – Pediatric Healthcare Administration & Clinical Data Management at brighthush

About brighthush

brighthush is a trailblazing pediatric urgent‑care provider that redefines how families access timely, compassionate care during evenings, weekends, and holidays. With a nationwide network of clinics and a commitment to evidence‑based practice, brighthush bridges the critical gap between urgent pediatric needs and primary care continuity. Our mission is simple yet powerful: to ensure every child receives the right care at the right time, supported by a foundation of accurate, reliable data.

In the fast‑moving world of healthcare, data is the invisible thread that connects clinical decisions, billing accuracy, and patient experience. At brighthush, we believe that exceptional care begins with exceptional data. That’s why we’re seeking a meticulous, tech‑savvy Data Entry Specialist who can uphold the integrity of our records while empowering our clinicians to focus on what they do best—delivering outstanding pediatric care.

Position Overview

As a Remote Data Entry Specialist at brighthush, you will be the guardian of our patient information ecosystem. Your role will involve capturing, verifying, and maintaining high‑quality data across multiple platforms, ensuring that every piece of information is accurate, secure, and compliant with industry standards. You will collaborate with clinicians, billing teams, and IT specialists to streamline workflows, resolve discrepancies, and continuously improve our data processes.

Key Responsibilities

• Data Capture & Verification: Accurately enter new patient demographics, appointment details, and clinical notes into our electronic health record (EHR) system and supplementary databases.
• Record Maintenance: Update existing records, correct errors, and ensure all fields are complete and compliant with internal quality standards.
• Quality Assurance & Auditing: Conduct regular audits of entered data, identify discrepancies, reconcile inconsistencies, and implement corrective actions to maintain data integrity.
• Document Management: Organize, file, and retrieve electronic documents, ensuring easy accessibility for authorized staff while preserving confidentiality.
• Stakeholder Collaboration: Liaise with clinicians, billing personnel, and IT staff to clarify data requirements, resolve issues, and provide timely updates.
• Compliance & Confidentiality: Adhere strictly to HIPAA regulations and brighthush’s privacy policies when handling sensitive patient information.
• Process Improvement: Identify opportunities to streamline data entry workflows, recommend automation tools, and contribute to continuous improvement initiatives.
• Reporting & Analytics: Generate routine data reports for internal stakeholders, ensuring accuracy and relevance to operational needs.

Essential Qualifications

• Unwavering Attention to Detail: Demonstrated ability to maintain high accuracy in data entry tasks, with a track record of minimal error rates.
• Computer Proficiency: Comfortable using email, Microsoft Office Suite (Word, Excel), Google Workspace, and basic database interfaces.
• Organizational Acumen: Proven capacity to manage multiple tasks, prioritize effectively, and meet tight deadlines in a fast‑paced environment.
• Clear Communication: Strong written communication skills, capable of drafting concise emails and reports.
• Commitment to Confidentiality: Understanding of HIPAA privacy requirements and a dedication to safeguarding sensitive information.
• Remote Work Readiness: Reliable home office setup with high‑speed internet, a dedicated workspace, and the discipline to work independently.

Preferred Qualifications

• Prior experience as a Data Entry Clerk, Administrative Assistant, or Records Clerk in a healthcare setting.
• Advanced proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Google Sheets.
• Familiarity with electronic medical record (EMR) systems and database management principles.
• Typing speed of 60+ words per minute with high accuracy.
• Knowledge of patient privacy practices and HIPAA compliance.
• Experience with document management systems and electronic filing protocols.

Skills & Competencies

• Analytical Thinking: Ability to spot patterns, identify errors, and propose actionable solutions.
• Time Management: Efficiently allocate time across tasks while maintaining quality.
• Team Player: Collaborate with cross‑functional teams, share insights, and support collective goals.
• Adaptability: Thrive in a dynamic environment where priorities can shift rapidly.
• Problem‑Solving: Approach challenges methodically, troubleshoot issues, and implement effective fixes.
• Technical Curiosity: Eager to learn new tools, software updates, and industry best practices.

Career Growth & Learning Opportunities

At brighthush, your professional development is a top priority. As a Data Entry Specialist, you’ll gain exposure to:

• Advanced EHR systems and healthcare data analytics.
• Project management initiatives focused on process optimization.
• Cross‑departmental training sessions covering clinical workflows, billing, and compliance.
• Mentorship from experienced clinicians and administrators.
• Clear pathways to transition into roles such as Clinical Data Analyst, Health Information Manager, or Administrative Manager.

We also offer access to industry conferences, certification courses, and an internal learning portal to keep you at the forefront of healthcare data management.

Work Environment & Culture at brighthush

Even though you’ll be working remotely, you’ll feel part of a close‑knit, high‑energy team that values:

• Open communication through weekly virtual huddles and real‑time chat channels.
• Work‑life balance, with flexible scheduling to accommodate personal commitments.
• Recognition of individual contributions through monthly shout‑outs and performance bonuses.
• A commitment to diversity, equity, and inclusion, ensuring every voice is heard.
• Community outreach initiatives that allow employees to volunteer and give back.
• Regular virtual social events to foster camaraderie and team spirit.

Compensation & Benefits

• Competitive Pay: $33.13 – $38.28 per hour, commensurate with experience and skill level.
• Health & Wellness: Comprehensive medical, dental, and vision plans for you and your dependents.
• Retirement Savings: 401(k) plan with company match to help secure your future.
• Paid Time Off: Generous vacation, sick leave, and personal days to recharge.
• Professional Development: Reimbursement for certifications, courses, and conferences related to your role.
• Technology Stipend: Monthly allowance to equip your home office with the tools you need.
• Employee Assistance Program: Confidential counseling and support services.
• Remote Work Flexibility: Freedom to work from anywhere while staying connected to the brighthush community.

How to Apply

Ready to join a team that makes a real difference in children’s lives? Submit your resume and a brief cover letter outlining why you’re the perfect fit for the Data Entry Specialist role at brighthush. We’re excited to learn how your skills and passion align with our mission.

brighthush is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.