HR Coordinator (Part-Time)
About the Company
Envision Cold is committed to providing equal employment opportunities and fostering a diverse, inclusive workplace where employees and applicants are respected and valued for their contributions.
About the Role
Envision Cold is seeking a detail-oriented and organized Recruiting & HR Coordinator to support recruiting and human resources operations. This part-time position assists with job postings, candidate communications, interview scheduling, pre-employment screenings, onboarding, and employee documentation. The ideal candidate can manage multiple tasks in a fast-paced environment, communicate professionally with candidates and employees, and adapt to changing priorities. This is a remote role supporting operations across multiple time zones, so flexibility and responsiveness are essential. Candidates must be based in the United States and legally authorized to work without sponsorship. Bilingual English and Spanish candidates are strongly preferred.
Key Responsibilities
Recruiting Support Route requisition requests for approval and follow up on requests delayed in the process. Create new job postings in the applicant tracking system (ATS). Add job postings to the project management platform and maintain weekly reporting updates. Refresh and repost positions on job boards and in the ATS as needed. Review applicants and schedule initial phone screens for recruiters. Send interview confirmations, reminders, follow-up emails, and candidate status updates. Assist with interview scheduling and resolve scheduling conflicts. Send rejection communications when directed. Answer basic candidate questions about the recruitment process, scheduling, and next steps. Update candidate statuses in the ATS and upload resumes and other candidate documents. Track completion of interview feedback. Initiate background checks and drug screenings. Follow up with candidates regarding delays or issues with pre-employment screenings. Human Resources Support Issue onboarding packets and new-hire paperwork. Track completion of onboarding requirements through the project management platform. Coordinate Form I-9 completion and document collection. Ensure all required pre-employment documentation is complete before each employee’s start date. Communicate start details and first-day instructions to new hires. Track employee referral submissions and payouts. Process employee status changes and personnel updates. Assist with preparing HR forms and correspondence. Help track temporary labor hours. Support associates with benefits paperwork and enrollment tracking. Provide additional administrative and recruiting support as needed.
Required Qualifications
High school diploma or GED. At least one year of recruiting or HR support experience. Strong organizational skills and attention to detail. Ability to handle confidential information professionally and discreetly. Strong written and verbal communication skills. Proficiency in Microsoft Office, including Outlook, Word, and Excel. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Comfort communicating with candidates, employees, and managers at all levels. Ability to learn HR systems, applicant tracking systems, and onboarding platforms. Must be based in the United States and legally authorized to work without sponsorship.
Preferred Qualifications
Associate’s or bachelor’s degree in Human Resources, Business, or a related field. Experience using a project management platform, preferably Monday. Fluency in both English and Spanish. Employment Type and Work Arrangement Part-time position. Remote work supporting operations across multiple time zones. Work hours may vary based on business needs. Flexibility and responsiveness to changing priorities and scheduling requirements are essential.
Compensation
Hourly pay of $18 to $24, depending on experience. Equal Employment Opportunity Envision Cold provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. The company strives to maintain a diverse and inclusive work environment where everyone is respected and valued for their unique contributions.