Meeting Event Manager

Meeting Event Manager Remote | Tangerine M/E

Overview

Are you ready to help deliver extraordinary meeting experiences—and make complex programs feel effortless? At Tangerine M/E, our mission is simple: partner with clients as embedded strategic leaders, delivering disciplined, high-standard execution at every stage—because when the stakes are high, we make complex goals feel effortless. We’re a high-performing, people-first team that believes in: · Doing things the right way · Be Indispensable—building lasting client relationships that go beyond the brief · Own It—owning outcomes, start to finish · And enjoying the ride along the way If you thrive in fast-paced environments, take pride in the details, and bring energy, accountability, and creativity to everything you do—this could be your next move. What This Role Owns As a Meeting Event Manager, you are not just executing programs—you are owning them. You will serve as the day-to-day client lead, responsible for delivering seamless, high-impact meetings and events from concept through execution and reconciliation. This role sits at the intersection of: · Client leadership · Operational excellence · Financial accountability

Key Responsibilities

Client Leadership & Program Ownership · Serve as the primary point of contact for assigned clients and programs · Lead planning calls, build trust, and proactively guide decision-making · Translate client goals into actionable event strategies and experiences · Anticipate needs, solve problems early, and elevate the overall client experience Program Planning & Execution · Plan and execute meetings, incentives, and conferences end-to-end · Develop detailed project plans, timelines, and run-of-show documents · Lead all logistics including venue sourcing, F&B, AV/production, transportation, and staffing · Oversee on-site execution, ensuring a seamless attendee experience Financial Management · Build and actively manage program budgets (often $500K–$3M+) · Track expenses, forecast changes, and protect program margins · Communicate budget updates, scope changes, and financial risks proactively to clients and internal stakeholders · Review and approve vendor invoices; reconcile post-event budgets · Identify cost efficiencies without compromising experience Vendor & Partner Management · Lead sourcing, negotiation, and contracting with hotels and key vendors · Build strong relationships with partners to maximize concessions and value · Ensure all deliverables align with program goals and Tangerine standards Registration & Attendee Experience · Oversee registration strategy and execution (Cvent or similar platforms) · Ensure accuracy, reporting, and a seamless attendee journey · Partner with Attendee Experience team to elevate every touchpoint Team Collaboration & Leadership · Collaborate with internal teams across production, registration, and operations · Provide guidance and mentorship to junior team members · Support staffing plans and delegate responsibilities effectively Operational Excellence · Ensure adherence to Tangerine SOPs, tools, and best practices · Contribute to process improvement and scalability initiatives · Track and report on program performance and key metrics Success in This Role Looks Like Clients trust you and want to work with you again Programs feel effortless to clients, even when the complexity behind the scenes is significant Budgets are accurate, controlled, and protected Details are tight, timelines are met, and nothing falls through the cracks You elevate both the experience and the team around you Required Qualifications · 5+ years of corporate or agency meeting & event planning experience · Proven ability to manage full program lifecycle independently · Strong financial acumen with experience managing event budgets · Excellent communication and client-facing skills · Highly organized with exceptional attention to detail · Ability to manage multiple programs simultaneously in a fast-paced environment · Proficiency in Microsoft Office (Word, Excel, PowerPoint) · Experience with Cvent (Registration, App, or Passkey) strongly preferred Preferred Qualifications · CMP (Certified Meeting Professional) or similar certification · Experience supporting pharmaceutical, biotech, or large corporate programs · Familiarity with sourcing, contracting, and hotel negotiations · Experience working in a third-party agency environment Location Remote role with preference for candidates based in Illinois or Wisconsin for team collaboration and time zone alignment. Travel Approximately 25-30% travel, primarily domestic, for on-site program execution. Why Tangerine At Tangerine, we’re redefining what strategic event partnership looks like—becoming the team executives rely on when the stakes are highest. We combine · The precision of a high-performing agency · With the heart of a people-first culture You’ll have the opportunity to: · Work on high-impact programs with leading brands · Grow your career alongside a collaborative, driven team · Have your voice heard and your contributions matter We are Tangerine. When the stakes are high, we make complex goals feel effortless.