Office Administrator

Overview

Phare has no front desk, yet there is still mail to open, contracts to sign, software to renew and new colleagues who need a laptop on day one. The Office Administrator keeps all of it moving for a team that works from home. Full-time and remote, anywhere in the United States.

Responsibilities

Run our virtual mailbox: scan incoming mail and route it to the right person. Order and ship laptops and equipment for new team members. Track software subscriptions, renewals and user lists. Send contracts for e-signature and file the signed copies. Process supplier invoices and expense receipts for the finance lead. Book rooms and catering when the team meets in person. Skills and Experience Experience in office administration, reception or as an administrative assistant. Microsoft 365 or Google Workspace, including shared drives and calendars. DocuSign, Adobe Sign or another e-signature tool. Helpful but Optional Supporting a remote team QuickBooks or Bill.com Planning small events Benefits - Family medical, dental and vision coverage A 401(k) with partial company match Paid vacation and sick days, plus public holidays Courses, certifications, books: there is an annual budget Phare provides the computer and the home office equipment About Phare Phare Consulting Group works with financial services, industrial, technology and healthcare companies on pricing, new markets and investments. Our office is in Miami. Phare Consulting Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status.