Onboarding Specialist
Summary of Position
At MedStar Health, our people are the heart of everything we do—and every great journey starts with a seamless first day. As an Onboarding Specialist, you’ll play a critical role in shaping the new hire experience, ensuring every associate feels welcomed, prepared, and set up for success from the moment they accept their offer through Day 1 orientation.
If you thrive in a fast-paced, people-centered environment and enjoy balancing details with meaningful human interaction, this is an opportunity to make a direct impact across our organization.
Primary Duties and Responsibilities
You’ll serve as a key partner in delivering a best-in-class onboarding experience by:
- Managing the full onboarding lifecycle from offer acceptance through Day 1 readiness
- Coordinating and tracking all pre-employment requirements (I-9, background checks, health screenings, licensure, and more)
- Serving as a primary point of contact for new hires, hiring managers, and internal teams
- Ensuring timely and accurate completion of onboarding documentation and HRIS records
- Monitoring onboarding progress and proactively resolving barriers to ensure a smooth start
- Collaborating with cross-functional partners including HR, Talent Acquisition, Occupational Health, and leadership
- Supporting reporting, process improvements, and onboarding best practices
Minimal Qualifications
- Associate's degree or (equivalent combination of relevant experience and education) is required.
- 1+ years of recent experience in a high-volume scheduling administrative position or similar human resources experience, required.
Knowledge Skills and Abilities
- Critical thinking problem-solving time management organizational skills accountability/ownership and effective communication skills.
- Ability to adhere to detail accuracy and thoroughness.
- Strong interpersonal and customer service skills for effective communication with new hires/transferring associates.
- Ability to effectively multi-task and work under strict deadlines.
- Knowledgeable of HR and payroll processes helpful.
- Proficient in MS Office applications including Outlook Word and Excel.
Associate's degree or equivalent experience required; 1+ years in high-volume scheduling or HR experience; proficiency in MS Office (Outlook, Word, Excel); strong communication and organizational skills.
Key Responsibilities
- managing onboarding lifecycle
- coordinating pre-employment requirements
- supporting new hires
Skills & Tools
Microsoft Outlook, Microsoft Word, Microsoft Excel
Job Details
- Category: Human Resources
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — Maryland, United States
- Salary: USD 49,192 – 87,422 / year
- Languages: English
About MedStar Health
A healthcare organization focused on delivering a seamless new hire experience. — Industry: Healthcare