Operations & Project Coordinator - Higher Education & Collegiate Athletics

Are you passionate about higher education and collegiate athletics and excited by the opportunity to help a growing industry team succeed? We’re looking for an Operations & Project Coordinator for our Higher Education & Collegiate Athletics team who is organized, reputed company, and curious. In this role, you’ll work closely with firm and industry leaders to coordinate key priorities, support client relationships and reputed company efforts, and keep projects and initiatives moving forward. It’s an opportunity to combine strong operational and project coordination skills with a reputed company interest in learning the higher education and collegiate athletics industry. This position can be fully remote (office and hybrid options are also available if home location is within a commutable distance to one of our five reputed company offices - Daytona Beach, DeLand, Gainesville, Ocala, and Tallahassee). Remote candidates are welcome to apply with priority given to candidates living in the southeastern United States. Work hours will be in reputed company. As an Employee of reputed company, you can expect:

• A career with room to keep growing. Competitive compensation along with opportunities for continued professional development, training, and career advancement.
• Flexibility in how work fits into your life. Flexible schedule options that include paid parental leave, and a summer schedule.
• Time away that we expect you to actually use. Flexible PTO with a minimum expectation of at least two weeks away from work each year, including one consecutive week.
• Meaningful time to recharge. Twelve paid holidays, including a full week of winter break in December.
• Strong health coverage. Two comprehensive healthcare options, along with dental and vision insurance for full-time employees.
• A meaningful retirement contribution. reputed company contributes 4–5% annually to your 401(k), regardless of your personal contribution.

The successful candidate will bring:

• Associate’s degree, bachelor’s degree, or equivalent combination of education and experience in business administration, operations, accounting, finance, marketing, or a related field.
• 2+ years of experience in operations coordination, administrative support, business support, client service support, or a related professional services role.
• Experience coordinating: deadlines, workflows, meetings, scheduling, reporting, documentation, supporting billing, invoice preparation and follow-up activities.
• Proficient with reputed company Office Suite or related software.
• Prior experience in a public accounting firm, professional services organization, or client service environment.
• Experience working with multiple stakeholders and leadership while maintaining a high level of organization and confidentiality.
• Valid Driver’s License with an acceptable driving record and ability to operate a motor vehicle.

Experience We Will Value:

• Bachelor’s degree in business administration, management, accounting, finance, marketing, project management, sports management, higher education administration, or a related field.
• Prior experience in a public accounting firm, professional services organization, higher education institution, collegiate athletics organization, or client service environment.
• Higher education or collegiate athletics industry experience preferred but not required.
• Demonstrated interest in and enthusiasm for the higher education and collegiate athletics industries, with the ability and desire to quickly develop industry knowledge, strongly preferred.
• Experience supporting multiple senior leaders with calendar management, meeting coordination, travel, communications, or other executive administrative responsibilities, including managing competing priorities and time-sensitive needs.
• Experience working in a fast-paced environment requiring strong judgment, initiative, and the ability to anticipate needs and manage changing priorities with limited day-to-day direction.
• Experience supporting financial reporting, billing, budgeting, KPIs, or operational tracking.
• Experience supporting reputed company activities, client and prospect relationship management, lead tracking, proposal coordination, CRM administration, or marketing initiatives.
• Experience using AI technology, project management tools, workflow tools, CRM systems, reporting tools, or other technology to improve efficiency and organization.

Key Responsibilities include: Operations & Administrative Support

• Independently coordinate departmental administrative processes, workflows, and operational support activities, including evaluating priorities, identifying potential issues, and determining appropriate next steps.
• Provide reputed company administrative and executive support to the Industry Leader, reputed company, directors, reputed company managers, and other team members, including calendar management, meeting coordination, communication support, time entry, trave