Part-Time Bookkeeper

POSITION: Part-time Bookkeeping Assistant ORGANIZATION: Haskell Foundation STATUS: Part-time (10-20 hrs/wk) through June 2027, 100% remote (Milwaukee, WI Area preferred) $24 - 29/hr PAY RANGE: $24 - $29/hr JOB SUMMARY Haskell Foundation is looking for a Bookkeeper to partner with. In this role, you’ll be responsible for general bookkeeping tasks for the Rising Voices Changing Coasts (RVCC) National Indigenous and Earth Sciences Convergence Hub. The Rising Voices, Changing Coasts (RVCC) Hub is a project funded by the National Science Foundation (NSF) that brings together university-trained scientists and Indigenous knowledge-holders to improve our understanding of how climate change will impact four diverse coastal regions and provide local communities with the information they need to take action and preserve their ways of life. This role ensures financial accountability, compliance with NSF grant requirements, and the timely processing of reimbursements and travel expenditures. The Bookkeeper plays a critical role in maintaining the fiscal health and transparency of the project. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Set up airfare, per diem, and submission of allowable post-travel reimbursements inQuickbooks in a timely fashion
• Maintain organized financial records and receipts for all project-related purchases andreimbursements
• Identifies discrepancies, asks specific questions, and follows through on corrections
• Works with Post Award Specialist and all participants to ensure full compliance with allNSF regulations and Federal requirements set forth in 2 CFR 200 UniformAdministrative Requirements, Cost Principles, and Audit Requirements for FederalAwards, as well as specific grant terms and conditions
• Provides accounting and clerical support related to accounts payable
• Comfortable working proficiently in QuickBooks Online, MS Excel with keen attention todetail
• Meets regularly with Post Award Specialist to ensure all tasks are on track (1x - 2x/mo, as needed)

REQUIRED KNOWLEDGE AND SKILLS To perform this job successfully, the ideal applicant must be highly adaptable, detail-oriented, and an effective communicator, ensuring excellent service and collaboration with internal and external stakeholders. Additionally, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge, Skills, & Abilities:

• Proficient knowledge of accounting principles, processes, and terminology
• Ability to use a computer with knowledge of standard and specific business applications, such as computerized accounting (Quickbooks Online), Zoom, e-mail, Excel spreadsheet development; ability to learn new software applications
• Work independently and cooperatively
• Work consistently with a high degree of accuracy, attention to detail, as well as anticipate informational needs as situations and projects develop.
• Work with participants across various time zones in a friendly and positive manner
• Excellent oral and written communication skills
• Ability to handle sensitive and extensive confidential data
• Self-directed and reliable–can manage time independently in a remote environment

REQUIRED EDUCATION AND EXPERIENCE To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experience required. Minimum Qualifications:

• High School diploma/GED or Associate’s degree
• Demonstrated willingness to become proficient in Excel and Quickbooks Online.

Preferred Qualifications:

• One year minimum experience working with Quickbooks Online (QBO) and Excel
• Experience with post-award grant administration and/or NSF-funded project financial management is a plus
• Experience processing reimbursements and travel expense reconciliation
• Experience working with Indigenous communities or tribal organizations

To apply, please submit your resume to: [email protected] WORK SCHEDULE

• 15-20 hours per week, with weekly Zoom or in-person meetups with Post Award Specialist to start, every other week or monthly thereafter, depending on workload

Pay: $24.00 - $29.00 per hour Expected hours: 10.0 – 20.0 per week Benefits:

• Work from home

Application Question(s):

• This grant-funded role supports coastal Indigenous communities. Do you have professional experience working with, or a strong demonstrated understanding of, Indigenous populations or tribal organizations? (Preferred, not required)

Experience:

• Quickbooks Online: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Location:

• Milwaukee, WI (Required)

Work Location: Remote