[Remote] Accounting and Payroll Specialist

Note: The job is a remote job and is open to candidates in USA. JBL Resources is hiring an Accounting and Payroll Specialist to support its accounting and payroll functions in a contract staffing environment. The role oversees accounting operations, payroll, financial reporting, employee onboarding and administration, compliance activities, and company systems.

Responsibilities

• Oversee full-cycle accounting operations, including accounts payable, accounts receivable, invoicing, payroll accounting, financial reporting, and monthly bank reconciliations within QuickBooks Desktop
• Review payroll-related deductions, garnishments, insurance deductions, time off, and other payroll information and resolve discrepancies before payroll is finalized
• Track and calculate recruiter commissions using Excel, supporting accurate compensation, expense tracking, and reporting
• File state unemployment and withholding tax reports for zero-tax liability states and maintain supporting records for compliance
• Prepare year-end 1095-C and 1099 tax documents and maintain accurate year-end reporting records
• Manage 401(k) contribution tracking and related payroll/accounting activity through Paychex
• Research and resolve accounting discrepancies and support management with financial information, reconciliations, reporting, and accounting-related projects
• Maintain organized financial records and supporting documentation while coordinating accounting information across payroll, billing, operations, and management
• Maintain accurate accounting and contractor records for benefits, insurance, and payroll-related administration
• Coordinate cross-functional projects and support compliance-related accounting and administrative activities
• Manage foreign entity registrations and annual reporting requirements across 25+ states, maintaining organized records and tracking filing deadlines
• Lead the onboarding process, including distribution and collection of new hire paperwork and conducting employee orientations
• Review and verify employee timecards to ensure accurate payroll processing
• Serve as primary HR and payroll contact for contract employees, addressing inquiries and resolving issues promptly
• Monitor business insurance policies and coordinate timely renewals to maintain compliance
• Facilitate open enrollment by collecting and processing employee insurance elections
• Coordinate with legal counsel to gather documentation and support VISA application processes
• Maintain accurate and up-to-date employee records and HR databases
• Administer company systems and technology, including laptop setup, IT troubleshooting, software licensing, system backups, and QuickBooks, Paychex, and database maintenance

Skills

• Experience with Paychex or a comparable provider
• Experience processing multi-state payroll
• Strong attention to detail and ability to identify and resolve discrepancies
• Ability to manage multiple recurring deadlines and priorities
• Ability to maintain confidentiality when handling employee, payroll, and financial information
• Experience with QuickBooks
• Experience with SpringAhead
• Experience administering background checks and drug screens through ScoutLogic or a comparable provider
• Experience within a contract staffing, recruiting, or similar environment

Benefits

• Fully remote work

Company Overview