[Remote] Accounting Associate

Note: The job is a remote job and is open to candidates in USA. Teach Plus is a national nonprofit focused on empowering teachers to advance equity, opportunity, and student success. The Accounting Associate will support day-to-day accounting operations, including accounts payable, expense processing, vendor setup, payment processing, reconciliations, and maintaining accurate financial records. The role also provides finance-related support to staff, fellows, contractors, and vendors while helping improve accounting systems and workflows.

Responsibilities

• Process employee expense reports, corporate credit card transactions, vendor invoices, stipends, and other payment requests accurately and on time
• Review expense reports, credit card statements, invoices, and reimbursement requests to ensure they include appropriate supporting documentation and coding
• Record invoices, obtain required approvals, and prepare weekly payment reports for vendor invoices, stipends, implementation funds, and other organizational expenses
• Set up new vendors and contractors and maintain accurate vendor information within Teach Plus systems
• Partner with the Senior Accountant to resolve payment, documentation, coding, and vendor setup issues
• Support year-end vendor reporting and 1099 processing
• Maintain accurate transaction records across Teach Plus's accounting and expense management platforms, including Sage Intacct, BILL, Tallie, and Ramp
• Apply routine general ledger, project, and grant coding based on established accounting guidance and the organization's chart of accounts
• Identify discrepancies or incomplete transactions and work with staff or vendors to resolve issues
• Maintain accurate and complete financial records that support monthly close, grant reporting, internal reviews, and annual audits
• Support the Finance team in maintaining accurate expense coding across organizational budgets, projects, and grants
• Monitor the shared Accounting inbox and ensure invoices, payment requests, and inquiries are acknowledged and addressed in a timely manner
• Respond to staff, fellow, contractor, and vendor questions regarding payments, reimbursements, expense reports, and required documentation
• Follow up with staff and other stakeholders when additional documentation, approvals, or information is needed
• Provide a high level of internal customer service while maintaining established accounting policies and controls
• Support onboarding and training for staff using Teach Plus's expense, payment, and corporate card systems
• Add and maintain users within systems such as BILL, Tallie, and other Finance platforms
• Maintain organized and audit-ready accounts payable and expense documentation
• Identify opportunities to standardize, document, and improve accounting processes and workflows
• Partner with the Finance team to strengthen systems and processes as organizational needs evolve

Skills

• 1–3 years of professional accounting or bookkeeping experience
• Associate or bachelor's degree in accounting or finance
• Experience with accounting software such as Sage Intacct, QuickBooks, Xero, or comparable systems
• Proficiency in Microsoft Excel and comfort working with spreadsheets and financial data
• Strong attention to detail, organization, and follow-through, with the ability to maintain accurate documentation and manage multiple deadlines and a high volume of transactions
• Ability to work independently, identify and resolve routine discrepancies, and recognize when issues should be escalated
• Clear, professional communication skills and a customer-service mindset
• Ability to work successfully in a remote, lean, and collaborative team environment while remaining flexible as priorities and processes evolve
• Experience working in a nonprofit, education-focused, or grant-funded organization
• Accounting/bookkeeping certificate
• Sage Intacct experience

Benefits

• Remote position conducted primarily from a home office
• Generous paid time off
• Shared summer and winter breaks
• Summer Half-Day Fridays
• Comprehensive health coverage
• Retirement contributions with immediate vesting
• Paid parental leave for all caregivers
• Four-week paid sabbatical after five years of service
• Professional growth support

Company Overview