[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. TALENT Software Services is recruiting for a confidential client seeking an Administrative Assistant to support department leadership and the Total Rewards/HR team. The role provides administrative support, including executive scheduling, calendar and meeting coordination, records management, and preparation of reports and other materials.

Responsibilities

• Support department leadership, manage calendars and phones, organize meetings, maintain records, order and track, and perform general administrative tasks
• Execute tasks autonomously and efficiently, with attention to detail
• Support the day-to-day functions in a fast-paced environment, including administrative support of team leadership
• Maintain a customer service approach, and communicate in a positive, professional manner
• Respond to and resolve requests in a timely and efficient manner
• Perform general administrative tasks including managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, ordering supplies, filing, and organizing, executing internal processes for the highest efficiency
• Schedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials
• Create PowerPoint presentations, Excel spreadsheets, newsletters, reports, minutes, and agendas as requested
• Act as a support for the Total Rewards/HR team
• Work effectively and efficiently with each member of the team to assist as needed

Skills

• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• Prior administrative experience
• Advanced calendar management and scheduling skills
• Strong communication, organization, and prioritization abilities
• Recent experience supporting executive-level leaders
• Experience coordinating high-volume meetings across multiple departments and stakeholders
• Ability to work independently in a remote environment
• Candidates who are already credentialed within the health system or have recently completed an assignment within the health system

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