[Remote] Administrative Coordinator

Note: The job is a remote job and is open to candidates in USA. Robert Half is recruiting an Administrative Coordinator to support a structured apprenticeship program in Poway, California. The role focuses on coordinating schedules and enrollment timelines, maintaining accurate student attendance records, and providing responsive administrative support to students, instructors, and program stakeholders.

Responsibilities

• Track and update student attendance information each day, ensuring records remain complete and accurate
• Organize enrollment timelines and manage scheduling activities to keep program participation on track
• Act as a central point of contact for instructors, students, and other program stakeholders, helping information flow efficiently
• Respond to questions and service requests in a courteous and timely manner
• Complete recurring administrative assignments with strong attention to detail and consistency
• Support calendar coordination and scheduling adjustments for program-related activities and meetings
• Handle inbound communications and direct inquiries to the appropriate contacts when needed

Skills

• Strong organizational skills with the ability to manage multiple priorities in a busy environment
• Excellent communication and customer service skills when working with students, staff, and external contacts
• High level of accuracy and attention to detail, especially with repetitive administrative work
• Proficiency in Excel and confidence using scheduling and coordination tools
• Ability to manage inbound calls and provide clear, attentive assistance
• Availability to begin work immediately
• All applicants applying for U.S. job openings must be legally authorized to work in the United States
• Prior experience in an administrative support or coordination position

Benefits

• Free online training.
• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

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