[Remote] Administrative Coordinator

Note: The job is a remote job and is open to candidates in USA. Howard University is seeking an Administrative Coordinator to support the Office of Academic Affairs within the College of Medicine. The role manages office workflows and procedures, coordinates programs and events, prepares confidential correspondence and reports, schedules appointments, and serves as a liaison among university departments, hospital personnel, faculty, students, and vendors.

Responsibilities

• Controls the workflow of the office. Implements office procedures and practices. Relays directions from supervisor to coordinate administrative procedures for the Office of Academic Affairs, departments, and/or among other offices
• Monitors programs in the Office of Academic Affairs, including the (VSLO) Visiting Student Application Service (VSAS) and Global Health Learning Opportunities (GHLO), Student Affiliation Agreements, student orientations, and various awards programs and events, along with other committees and items
• Interfaces with Faculty Leadership Programs, faculty and alumni, faculty fellows, graduate, and professional students, as well as COM administrators, deans, faculty, managers, supervisors, and department chairs. Prioritizes workload to meet work unit operations
• Works with the Senior Associate Dean of Academic Affairs to prepare confidential correspondence and reports. Determines and makes needed corrections to produce error-free final copy. Assembles data and composes a variety of correspondence for the department
• Uses automation to schedule and track appointments, events, deadlines, and other pending matters. Participates in meetings and conferences pertinent to area of responsibility
• Perform other job-related duties as assigned

Skills

• Advanced knowledge of office and administrative practices and principles
• Skill in the operation of computers and related software applications (MS Word, Excel, PowerPoint, and Access)
• Ability to solve problems and make decisions
• Masterful multi-tasker comfortable juggling multiple projects at once
• Collaborative personality; able to take constructive criticism with ease and grace
• Can clearly and effectively communicate feedback to internal and external vendors
• Equally comfortable working independently or as part of a team
• Ability to exercise discretion and ensure a high-level of confidentiality
• Ability to communicate effectively orally and in writing with a diverse population
• The ability to establish and maintain effective, harmonious work relations with faculty, staff, students, and the general public
• AA/AS may be substituted for 4 years of required work experience
• BA/BS may be substituted for up to 4 years of work experience

Benefits

• Comprehensive medical, dental, and vision insurance, plus mental health support
• PTO and paid holidays
• Flexible work arrangements
• 403(b) with company match
• Ongoing training
• Tuition reimbursement
• Career advancement paths
• Wellness programs
• Commuter benefits
• A vibrant company culture

Company Overview

Company H1B Sponsorship