[Remote] Associate, Business Operations

Note: The job is a remote job and is open to candidates in USA. Avid Bioservices is a clinical and commercial biologics contract development and manufacturing organization focused on creating solutions for biopharmaceutical clients and improving patient outcomes. The Associate, Business Operations supports end-to-end RFP, RFI, proposal, and change order processes by coordinating cross-functional inputs, preparing proposal materials, supporting pricing and timelines, and maintaining accurate commercial records.

Responsibilities

• Support the intake, review, and processing of client RFPs, RFIs, questionnaires, proposal requests, and change order requests for CDMO services
• Prepare proposal materials, including scope summaries, work plans, timelines, cost inputs, pricing support, assumptions, and supporting documentation based on client requirements
• Coordinate cross-functional input from Business Development, Project Management, Manufacturing, Process Development, Analytical, Quality, Regulatory, Finance, Legal, and other subject matter experts as needed
• Gather, organize, and format information into approved proposal templates while following established proposal standards, review processes, and client-specific instructions
• Manage proposal timelines and contributor deadlines to support accurate, complete, and timely proposal issuance
• Coordinate internal reviews, revisions, pricing validation, Business Development review, subject matter expert review, and required approvals prior to client issuance
• Partner with internal stakeholders to confirm proposal assumptions, scope boundaries, deliverables, timelines, and commercial inputs are clear and aligned with client requirements
• Maintain and update standard RFI/RFP response content, capabilities language, company descriptions, proposal templates, and supporting collateral to promote consistency and efficiency
• Support proposal-related client meetings, internal review discussions, technical review calls, and follow-up activities by preparing materials, capturing key inputs, and coordinating next steps
• Track proposal activity, status, approvals, and related commercial information in Salesforce or other business systems, ensuring records are current and complete
• Support continuous improvement of proposal processes, templates, content libraries, reporting, and sales-cycle-related analytics as assigned

Skills

• Bachelor's degree in Biology, Biochemistry, Biotechnology, Business, Communications, or a related field from a four-year college or university
• Equivalent combination of education and experience may be considered
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and coordinate inputs from multiple contributors
• High attention to detail and commitment to accurate, complete, and high-quality deliverables
• Strong written and verbal communication skills, including the ability to summarize technical and commercial information clearly and professionally
• Ability to work effectively with Business Development, Business Operations, Project Management, proposal contributors, and internal subject matter experts
• Ability to review, organize, and synthesize scientific, technical, financial, and contractual information with guidance from appropriate subject matter experts
• Comfort with commercial calculations, including percentages, discounts, pricing inputs, and related proposal support calculations
• Proficiency with Microsoft Office programs, including Word, Excel, PowerPoint, Outlook, and Teams
• Self-starter with the discipline, responsiveness, and professionalism to work effectively in a remote, hybrid, or office-based environment
• Two to four years of experience in life sciences, biotechnology, biopharmaceutical services, proposal coordination, business operations, sales operations, project coordination, or a related function preferred
• Experience supporting RFPs, RFIs, proposals, quotations, Statements of Work, change orders, or client-facing commercial documents preferred
• Familiarity with CDMO, biologics manufacturing, drug substance manufacturing, process development, analytical development, quality, regulatory, or project management concepts preferred
• Experience with Salesforce, CRM systems, proposal content repositories, or document management systems preferred

Benefits

• Performance-based bonuses
• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Paid time off
• This role is a full-time remote position.
• Opportunities for career growth and development
• A supportive and inclusive work environment

Company Overview

Company H1B Sponsorship