[Remote] Contract Administrator

Note: The job is a remote job and is open to candidates in USA. Strategic Solutions Unlimited, Inc. is a veteran-owned defense industry company serving government and commercial organizations. The Contracts Administrator / IDIQ Manager will administer the full lifecycle of the company’s federal contracts portfolio, focusing on GSA Schedules, IDIQ/GWAC/BPA vehicles, OTAs, and partner portals. The role also supports proposal development, compliance, contract performance, financial coordination, and contract closeout.

Responsibilities

• Lead day‑to‑day administration of SSU’s GSA Schedule(s), including new offers, contract modifications (scope, pricing, terms and conditions), SIN management, and contract extensions
• Serve as the primary owner for ensuring ongoing GSA contract compliance, including pricing integrity, commercial sales practices, Basis of Award monitoring, and proper disclosures
• Manage required GSA reporting, including sales reporting, Industrial Funding Fee (IFF) remittance, and responses to data calls and audits
• Manage the full lifecycle of assigned IDIQ/GWAC/BPA vehicles (e.g., MDA SHIELD and similar multi‑award contracts) from award/on‑ramp through task order closeout
• Maintain and interpret ordering guides, contract ceilings, CLIN structures, and contract‑specific rules/procedures for task order competitions
• Track task order pipelines, awards, funding levels, and key milestones, providing visibility to leadership and program managers
• Administer Other Transaction Agreements (OTAs) and OTA‑based projects where SSU participates as prime or subcontractor
• Monitor OTA deliverables, milestones, modifications, and closeout documentation
• Serve as the contracts focal point for large‑prime vendor/partner portals and IDIQ management systems
• Oversee registration, profile maintenance, and qualification/compliance data within partner portals
• Monitor portals for relevant opportunities, coordinate with BD on opportunity vetting, and ensure opportunity/response data is accurate and current
• Support proposal efforts for task orders under GSA, SHIELD, and other IDIQ/OTA vehicles, including review of solicitations, amendments, and Q&A
• Develop and maintain compliance matrices for contract/solicitation requirements and flow down relevant provisions to internal stakeholders and teaming partners
• Prepare and/or review contractual sections of proposals, including representations and certifications, exceptions, and contract‑related narratives
• Maintain accurate and complete contract files (electronic and/or physical) to support audits, internal reviews, and CPSR‑readiness
• Track key contract dates (options, POP, funding, deliverable due dates) and notify relevant stakeholders in advance
• Support program managers on funding, modifications, deliverables, and reporting obligations, ensuring contractual requirements are understood and met
• Ensure adherence to applicable regulations, including FAR, DFARS, agency supplements, and GSA rules, as well as SSU’s internal policies and procedures
• Support compliance with small business regulations and obligations (e.g., limitations on subcontracting, subcontracting plans when applicable, and related reporting)
• Coordinate with security, IT, and leadership regarding contract‑driven requirements (e.g., CUI handling, cybersecurity, export control) as needed
• Coordinate with finance/accounting on funding profiles, billing terms, and invoicing requirements
• Provide contract‑related input for pricing, cost/price narratives, and basic cost/price analysis when requested
• Support closeout of contracts and task orders by confirming final invoices, deliverables, and administrative actions

Skills

• Bachelor's degree in Business, Finance, Public Administration, or a related field; or equivalent directly relevant experience
• 5 years of progressive experience in federal contract administration and/or contract management with a defense or federal contractor
• Demonstrated, hands‑on experience administering GSA Multiple Award Schedules (e.g., MAS for professional or technical services), including offers, modifications, pricing maintenance, and reporting
• Experience managing IDIQ/GWAC/BPA contracts and task orders (preferably DoD, MDA, or IC‑related), including opportunity tracking, award setup, and closeout
• Familiarity with Other Transaction Agreements and OTA‑like instruments in a defense or federal R&D/prototyping environment
• Solid working knowledge of the FAR, DFARS, common contract types (FFP, T&M/LH, CR, IDIQ), and standard federal procurement practices
• Experience supporting proposal efforts for federal contracts, especially IDIQ task orders, including solicitation review and preparation of contract‑related proposal content
• Proficiency with common federal and GSA systems (e.g., SAM‑related portals, GSA eMod/GSA Advantage or similar) and strong skills in Microsoft Word and Excel
• Strong attention to detail, excellent organization, and the ability to manage multiple priorities and deadlines in a fast‑paced environment
• Effective written and verbal communication skills and the ability to collaborate with BD, program managers, executives, and external partners
• Experience working with large primes' vendor/partner portals and IDIQ management platforms
• Professional training or certifications related to contract management or GSA Schedules (e.g., NCMA certifications, GSA schedule management programs, or similar)
• Familiarity with CMMC/NIST 800‑171, export control, and cybersecurity/CUI requirements as they relate to defense contracts

Benefits

• 401K Matching
• PTO and Holiday
• Full Medical Insurance
• Referral Bonus Program

Company Overview