[Remote] Events & Media Coordinator

Note: The job is a remote job and is open to candidates in USA. A commercial real estate investment firm is hiring an Events & Media Coordinator to manage day-to-day operations for its conferences, webinars, press, and media campaigns. The role coordinates event logistics and marketing deliverables, manages media relations and announcements, and tracks campaign performance.

Responsibilities

• Drive efficient internal communications around event details, including the scheduling of attendees, coordination of shipping materials
• Maintain company tracking systems for organizing future and past events, including updating team calendars and logging event details in Salesforce
• Facilitate all deadline-driven deliverables for conferences and webinars, including sharing key information with external and internal stakeholders
• Coordinate payments and contracts for sponsorships and event invoices, with collaboration and oversight from team leadership
• Facilitate registrations and accommodations for events and other engagements, including hotel reservations and logistics
• Support the Communications team to ensure the timely submission of corporate marketing materials to external vendors, directly tackling one-off tasks as needed
• Coordinate with Strategic Relations, Creative, Compliance, and Shipping teams to finalize onsite sponsorship materials
• Facilitate shipments to ensure quality control of shipment and retrieval
• Set up external and internal company announcements and notices across multiple platforms, including a PR wire service, company website, social media, and company Intranet
• Track and report on news/media performance, including tracking visibility and pickup of releases and social media engagement, organizing and sharing key results with the Communications team and Sales team
• Serve as media relations touch point for ExchangeRight and affiliates, executing press and media strategy in accordance with direction from leadership, including necessary communications for news placement and collaborative projects, coordination of sponsorships and advertising opportunities, wire service contracts, and continuing education accreditation processes
• Maintain active outreach and relationships with press contacts, journalists, editors, and third-party platforms to pitch stories, respond to inquiries, and manage media opportunities
• Manage paid media relations, creative assets, and execution across podcasts, editorial, advertorial, video, digital and print ads, social media, exclusive events, and other cross-platform formats
• Monitor and attend to incoming communications, including media and public inquiries via email, paid media and advertising solicitations, and social media activity
• Maintain and update cross-departmental bios, company messaging, headshots, and other templated PR/marketing materials
• As needed, produce content for announcements, social posts, and promotional materials

Skills

• 2+ years in corporate events experience
• Proficiency with Salesforce, Microsoft
• Proficiency with LinkedIn social media management
• Ability to work both independently and collaboratively in a fast-paced, detail-oriented environment
• Self-driven and highly organized

Benefits

• 100% Remote.
• They encourage growth in the company for those that exceed expectations.

Company Overview