[Remote] IP Legal Support Specialist

Note: The job is a remote job and is open to candidates in USA. Fuller IP Law is seeking a full-time Legal Support Specialist to provide administrative, client service, legal support, and billing assistance to its attorneys, paralegals, and finance team. The role supports intellectual property matters through recordkeeping, document review, filing assistance, deadline tracking, client coordination, and billing activities.

Responsibilities

• Conduct internal conflicts checks and ensure compliance
• Set up and maintain accurate client and matter records
• Organize and save files, correspondence, and client communications
• Manage secure file transfers
• Review documents for completeness and accuracy prior to attorney review
• Track case files, deadlines, and client correspondence
• Maintain client databases and intellectual property records
• Coordinate with clients regarding documentation, signatures, and information requests
• File and retrieve information using USPTO, Patent Center, WIPO, and other online systems
• Generate reports and documents from the firm's docketing and management systems
• Process requests from the shared email inbox
• Support intellectual property transfers and assignment recordations
• Assist with trademark and patent filing activities
• Assist the Finance Department with billing activities, invoice preparation, payment tracking, and related administrative support
• Communicate professionally with clients, outside counsel, vendors, and team members
• Complete additional administrative and legal support projects as assigned

Skills

• Minimum of 2 years of experience in an office, administrative, legal, accounting, client service, or professional services environment
• Strong emotional intelligence and interpersonal skills
• Ability to communicate with professionalism, empathy, and confidence
• Experience handling sensitive or confidential information
• Proficiency with Microsoft Office and business software systems
• Strong organizational skills and ability to manage multiple priorities
• Ability to learn new technology platforms and workflows
• High level of accountability and follow-through
• Associate's degree, Bachelor's degree, or equivalent professional experience preferred
• Intellectual property, legal, or law firm experience is a plus but not required
• Intellectual property experience is a plus but is not required
• Strong office experience, excellent communication skills, emotional intelligence, and a demonstrated ability to manage details accurately while maintaining positive relationships with clients and coworkers

Benefits

• Health, dental, vision, and 401(k) benefits.
• Professional growth and continuing education opportunities.
• Collaborative, inclusive workplace with work-life balance.
• Remote work (Phoenix, AZ).
• Hybrid work options and modern office facilities.
• Opportunity to develop valuable legal, business, and intellectual property experience.

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