[Remote] Legal Assistant, Immigration Law

Note: The job is a remote job and is open to candidates in USA. Vanguard Visa Law is a business immigration law firm. The Legal Assistant supports attorneys and paralegals with case preparation, client communication, document management, and immigration filings.

Responsibilities

• Assist attorneys and paralegals with preparing business immigration petitions and applications
• Collect and organize client information, supporting documents, and completed questionnaires
• Prepare initial drafts of forms and routine correspondence for attorney or paralegal review
• Review documents for completeness and consistency, flagging missing information and discrepancies
• Assemble filing packages and supporting exhibits under the direction of the legal team
• Send document requests and follow up with clients on outstanding items
• Provide routine case updates and filing confirmations as directed by the legal team
• Coordinate signatures, appointments, and other steps needed to move matters forward
• Route substantive legal questions to the supervising attorney
• Maintain accurate client and matter records in the case management system
• Update case status, receipt numbers, filing dates, and approval information
• Calendar deadlines and expiration dates, and flag upcoming action items for the legal team
• Maintain organized electronic files and track outstanding tasks through completion
• Review and organize incoming immigration notices and client correspondence
• Distribute notices to the appropriate team members and update case records
• Coordinate printing, signatures, shipping labels, and outgoing filing packages
• Track deliveries and maintain filing and shipment logs
• Assist with organizing materials for responses to requests for evidence and other agency correspondence
• Assist with new client intake, engagement agreements, and onboarding
• Create client and matter records and organize initial case documents
• Support scheduling, document formatting, and other administrative needs of the legal team

Skills

• 1–3 years of experience as a legal assistant or in a related administrative support role
• Strong attention to detail when reviewing forms, documents, names, dates, and case information
• Ability to manage multiple matters and recurring tasks with accuracy and follow-through
• Clear, professional written and verbal communication
• Comfort working across case management systems, PDF tools, spreadsheets, and collaboration platforms
• Sound judgment when handling confidential client information
• Ability to work independently in a remote environment and communicate promptly with colleagues
• Business immigration experience preferred

Benefits

• Remote

Company Overview