[Remote] Legal Assistant - Workers Compensation - CA Remote Optional

Note: The job is a remote job and is open to candidates in USA. CyberCoders is recruiting a Legal Assistant for an unnamed employer's defense-focused Workers' Compensation practice. The role supports attorneys by managing case files and litigation documents, coordinating discovery and deadlines, communicating with case stakeholders, and assisting with trial preparation and office duties.

Responsibilities

• Maintain and organize workers' compensation case files, both electronic and physical, ensuring all documents are indexed and retrievable
• Prepare and proofread pleadings, motions, correspondence, medical authorization forms, and demand/settlement documents for attorney review
• Calendar and track deadlines for hearings, statute-of-limitations issues, discovery responses, and filing requirements; coordinate and confirm hearings, mediations and depositions
• Manage discovery process: prepare interrogatories, requests for production, responses, and summaries of medical records and depositions
• Communicate regularly with clients, carriers, treating providers, opposing counsel, and court personnel to obtain information, provide status updates, and schedule appointments
• Obtain, review and summarize medical records, bills and IME reports; organize exhibits and trial notebooks
• Assist attorneys with trial preparation including witness lists, exhibit preparation, subpoenas, and trial logistics
• Maintain billing and time entries, assist with invoice preparation, and track case-related expenses
• Utilize case management and legal research tools to gather regulations, check statutory changes and support litigation strategy
• Perform general office duties as needed, including intake, answering phone calls, filing, scanning and courier coordination

Skills

• Must reside in California
• Familiarity with workers' compensation laws, administrative procedures, and court rules in relevant jurisdiction(s)
• Strong written and verbal communication skills; ability to draft clear, professional correspondence and legal documents
• Proven organizational skills with attention to detail and ability to manage multiple cases and deadlines independently
• Proficiency with case management software (e.g., Filevine, MyCase, Clio, or similar), Microsoft Office Suite and electronic filing systems
• Experience obtaining and summarizing medical records, bills and expert reports; comfort with medical terminology
• Ability to work collaboratively with attorneys, adjusters and clients while maintaining confidentiality and professionalism
• High school diploma required
• For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa
• 2+ years of experience as a Legal Assistant or Paralegal supporting workers' compensation defense or civil litigation matters preferred
• Paralegal certificate or associate degree in paralegal studies or related field preferred
• Valid drivers license and reliable transportation preferred if local travel to courts, mediations or medical facilities is required

Benefits

• Full remote option for the right candidate, provided they reside in California.

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