[Remote] Legal Billing Coordinator

Note: The job is a remote job and is open to candidates in USA. Matura Farrington is recruiting for its AmLaw 100 law firm clients. The Legal Billing Coordinator will manage billing for assigned attorneys and client accounts, ensure accurate and timely invoicing in compliance with client guidelines, and provide billing support to internal and external stakeholders.

Responsibilities

• Generate, organize, and circulate prebills for assigned attorneys and client matters
• Manage the full invoice lifecycle, including preparation, revision, processing, and finalization of client bills
• Support electronic billing submissions, including uploading supporting documentation, submitting invoices through vendor platforms, and maintaining billing data within e-billing systems
• Enter and monitor billing codes, including task, phase, and related client-specific coding requirements, to ensure accuracy and compliance
• Partner directly with attorneys to address billing questions, resolve discrepancies, and facilitate timely approvals
• Provide guidance to secretarial staff and other bill preparers on billing-related questions and procedures
• Reissue finalized invoices and furnish duplicate copies when requested
• Prepare customized billing and financial reports on an as-needed basis
• Assist with billing support for other office locations during peak periods or coverage gaps
• Update payer details, invoice destinations, and billing contact information within the system as required
• Respond promptly to inquiries from Client Accounting, including email requests and help line calls
• Prepare analyses and reporting for attorneys and clients related to billing activity, account status, or financial trends
• Compile and maintain client audit reports and related documentation
• Keep client and matter records current, including ongoing maintenance of billing-related information
• Collaborate with collections personnel on billing adjustments, account balance verification, and special collections initiatives

Skills

• Minimum of 3 to 5 years of experience in a law firm billing experience is required
• High School Diploma required
• Demonstrated familiarity with financial and billing platforms, as well as accounting or finance department operations
• Knowledge of electronic billing processes across multiple e-billing platforms
• Strong ability to manage a heavy workload while maintaining accuracy, organization, and attention to detail
• Proficiency with Microsoft Office applications, including advanced or strong working knowledge of Excel
• Bachelor's Degree preferred
• Experience with Aderant Expert or Elite 3E , or similar legal billing software is preferred
• Experience with eBillingHub or BillBlast is a plus

Benefits

• Fully remote as long as the candidate resides within California, Texas, Illinois, New York, or Washington DC.

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