[Remote] Part-Time Dispatch Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. The Stronghold Companies is seeking a Part-Time Dispatch Administrative Assistant to support its Dispatch Department. The role maintains employee records and project paperwork, updates safety and medical information, organizes documentation, processes per diem paperwork, and communicates with dispatchers to support field operations.

Responsibilities

• Update Echart with each employee's safety and medical information as it's received
• Create and maintain employee profiles in Echart
• File each employee's driver's license, Google Maps documentation, and utility bill into the designated folder for the project they're currently assigned to
• Combine per diem documents for each employee once all required paperwork is in
• Notify the correct dispatcher as soon as per diem documents are combined, so they can send what's needed to their designated cost tracker
• Additional tasks may be assigned as needed, depending on department demand at the time

Skills

• Strong organizational skills and close attention to detail
• Comfortable maintaining accurate records in Echart and in a structured digital filing system
• Comfortable working in SharePoint and Excel for day-to-day document storage and tracking
• Working familiarity with Google Maps or similar mapping/location tools
• Clear, prompt written communication with dispatchers
• Trustworthy handling of sensitive employee documents (medical records, driver's licenses)
• Prior dispatch, logistics, or administrative support experience

Company Overview