[Remote] Payroll & Multi-State Administrative Support Specialist (Part-Time)

Note: The job is a remote job and is open to candidates in USA. Title IX Consulting Group (T9CG) is hiring a Payroll & Multi-State Administrative Support Specialist to coordinate payroll and contractor administration across multiple states. The role maintains payroll and onboarding records, tracks documentation and administrative deadlines, and supports accounting and tax preparation processes.

Responsibilities

• Assist with payroll preparation and coordination through Gusto
• Track multi-state contractor and employee administrative requirements
• Maintain organized payroll-related records by contractor, employee, and state
• Organize onboarding and payroll documentation, including W-9s, direct deposit forms, agreements, and related records
• Help monitor multi-state payroll notices, registration correspondence, and administrative deadlines
• Maintain internal tracking systems, spreadsheets, and payroll-related organizational records
• Support organization of payroll and contractor information for accounting and tax-related purposes
• Identify missing documentation or inconsistencies and proactively follow up
• Assist leadership with payroll-related administrative coordination and operational organization

Skills

• Prior experience supporting multi-state payroll administration or coordination
• Strong organizational skills with exceptional attention to detail
• Experience working with payroll systems such as Gusto or similar platforms
• Ability to manage sensitive and confidential information professionally
• Strong written communication and follow-through
• Ability to work independently and maintain organized systems with minimal supervision
• Experience supporting small businesses or growing organizations with contractors across multiple states
• Familiarity with payroll-related onboarding and contractor administration
• Experience organizing payroll records for accounting or tax preparation support
• Prior administrative operations or HR coordination experience

Benefits

• Flexible schedule, with increased availability during payroll processing periods and onboarding cycles
• Hybrid or local remote in Northern Virginia (preferred)

Company Overview