[Remote] Senior Accounts Receivable Analyst

Note: The job is a remote job and is open to candidates in USA. BW Fusion is hiring a Senior Accounts Receivable Analyst to support the company’s financial health through accurate billing, timely collections, and smooth cash application. The role works across departments and with customers, while improving and automating accounts receivable processes.

Responsibilities

• Prepare and issue accurate and timely customer invoices in accordance with contractual terms
• Review billing data for completeness and accuracy; coordinate with internal teams to resolve discrepancies
• Maintain customer account information to support accurate billing and collections
• Assist in monitoring invoice delivery and follow up as needed to confirm receipt
• Support evaluation of credit risk for new and existing customer accounts
• Prepare and maintain revenue accounting and reconciliation schedules with supporting documentation in accordance with ASC 606 Revenue Recognition standards for month-end close and audits
• Independently conduct collection activities to support timely payment of outstanding invoices
• Communicate with customers via phone and email regarding past due balances
• Research and assist in resolving payment disputes, short payments, and unapplied cash
• Escalate delinquent accounts to the AR Manager, as appropriate
• Maintain thorough documentation of collection communications and account status
• Build and maintain Excel-based reports and analyses of collection performance and aging trends
• Collaborate with other departments to optimize cash flow and reduce DSO
• Apply incoming payments accurately and in a timely manner
• Research and resolve unidentified or misapplied payments
• Perform monthly reconciliations of customer accounts and the AR subledger to the general ledger, investigating and resolving variances promptly
• Lead end-to-end financing programs, overseeing application processing, draw management, and collaborating closely with lending partners on post-maturity collection efforts
• Leverage advanced Excel skills (XLOOKUP, Pivot Tables, INDEX/MATCH, etc.) to analyze large data sets, build reports, and streamline AR workflows
• Proactively identify opportunities to improve and automate billing, collections, cash application, and reconciliation processes, and take ownership of implementing solutions
• Develop and maintain templates, tools, and automated reports that increase accuracy and reduce manual effort
• Document procedures and partner with the AR Manager to implement process improvements and best practices
• Partner with Sales, Operations, and other departments to address billing and payment issues
• Clearly explain account balances, payment terms, and billing details to customers and internal stakeholders
• Maintain professionalism and composure when handling difficult conversations
• Communicate financial information in a way that is understandable to individuals with varying levels of financial literacy

Skills

• Minimum 2-4 years of experience in Accounts Receivable, billing, and/or collections
• Associate's degree in Accounting, Finance, or related field with equivalent accounts receivable, billing, or collections experience may be considered
• Advanced proficiency in Microsoft Excel specifically with XLOOKUP, VLOOKUP, Pivot Tables, and INDEX/MATCH
• Strong attention to detail and organizational skills
• Strong analytical, reconciliation, and problem-solving skills
• Motivated self-starter with the ability to work autonomously with minimal supervision, manage competing priorities, and take ownership of tasks through completion
• Clear and professional communication skills suitable for collections and internal coordination
• Bachelor's degree in Accounting, Finance, or related field is preferred
• Experience with NetSuite ERP

Benefits

• Comprehensive Medical Benefits with FSA/HSA Options
• Supplemental Insurance (Disability, Accident, Critical Illness, Hospital Indemnity)
• Company-Paid Life Insurance
• 401(k) with Company Match
• PTO & Paid Holidays
• Maternity Leave

Company Overview