[Remote] Senior Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Dallas Fort Worth International Airport (DFW) is an airport organization focused on innovation, leadership, excellence, and providing an exceptional airport experience. The Senior Administrative Assistant provides advanced administrative support to executive leadership, manages executive office and visitor logistics, leads special projects, improves administrative processes, and mentors administrative staff.

Responsibilities

• Represents the Executive Administrative team with professional presence and a proactive approach, fostering teamwork and collaboration, while anticipating internal and external customer needs
• Provides executive administrative support for the Senior Vice President Airport Development, including calendar support, making travel arrangements and expense reports, purchase orders and requisitions
• Leads special projects by researching, compiling data, and preparing detailed reports. May participate in preparing budgets and maintaining budget accounts
• Reviews internal administrative support procedures, recommends changes, and adapts processes to address unusual situations. Demonstrates initiative in applying procedures and improving workflow
• Greets visitors, coordinates visitor arrivals, meeting spaces, and related logistics including preparation, refreshments, catering, and other support needs
• Trains and mentors administrative staff, influencing their development and performance. May coordinate administrative support assignments and monitor workflow
• Provides backup coverage for Executive Assistants during absences or special assignments, supporting Executive Vice Presidents with calendar management, meeting coordination, travel arrangements, and other time-sensitive administrative needs. Coordinates with the primary Executive Assistant to maintain continuity and keep priorities on track
• Performs other duties as assigned

Skills

• Completion of high school diploma or GED
• Five (5) or more years of experience supporting senior-level executives
• Any equivalent combination of education and/or experience may be substituted for the above
• Knowledge of modern office and administrative practices and procedures
• Proficiency in Microsoft Office Suite, and  Outlook
• Ability to anticipate and solve recurring problems, identify patterns, and assess wider implications
• Strong communication skills, both oral and written
• Ability to train, mentor, and influence less experienced employees
• Discretion in handling sensitive/confidential information
• Ability to coordinate work activities across departments and adapt to changing priorities
• Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements in Chapter 49 of the Code of Federal Regulations Part 1500 et al., and DFW Airport's Airport Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon each badge renewal
• Bachelor's degree
• Certified Administrative Professional [CAP] certification
• Project Management certification

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