[Remote] Senior - Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Parsons is hiring a Senior Administrative Assistant to provide administrative and operational support to program leadership and project personnel. The role coordinates program activities, maintains records and documents, supports personnel and operational processes, and handles confidential information with discretion.

Responsibilities

• Provide administrative and operational support to program leadership and assigned project personnel
• Manage calendars, appointments, meetings, scheduling conflicts, and recurring program activities
• Prepare agendas, presentations, reference materials, meeting minutes, decisions, and action-item records
• Track action items, approvals, commitments, and administrative deliverables through completion
• Draft, edit, format, and distribute correspondence, reports, presentations, spreadsheets, forms, and other program documents
• Review documents for accuracy, completeness, grammar, formatting, and compliance with approved templates and procedures
• Support recurring program reporting by collecting, consolidating, and formatting information from project functions
• Maintain contact lists, organizational charts, personnel rosters, distribution lists, calendars, and administrative trackers
• Coordinate with Document Control to ensure official correspondence and records are properly transmitted, filed, retained, and retrievable
• Support personnel onboarding and offboarding, including orientation, workspace assignments, equipment, system access, credentials, and required documentation
• Coordinate travel arrangements, expense documentation, visitor access, Client visits, workshops, training sessions, and program events
• Support timekeeping, invoice routing, purchase requests, office supplies, equipment inventories, and facilities requests
• Receive and assist visitors, respond to routine inquiries, and direct technical, contractual, or sensitive matters to the appropriate representative
• Protect confidential, proprietary, personnel-related, procurement-sensitive, contractual, and business-sensitive information
• Recommend improvements to administrative workflows, templates, tracking tools, and office practices
• Provide backup administrative support to other program functions as required
• Work remotely during the first year, with the expectation of residing within commuting distance of Little Rock, Arkansas, or relocating to the area thereafter
• Support periodic travel and coordination with program leadership, Client representatives, contractors, consultants, and on-site personnel

Skills

• Bachelors degree and 5+ years or Associate's degree and 8+ years of relevant administrative experience, or a high school diploma and ten years of relevant experience
• Demonstrated experience supporting senior leadership or multidisciplinary teams
• Experience coordinating meetings, correspondence, travel, reports, records, action items, and confidential information
• Advanced organizational and time-management skills, with the ability to manage competing priorities and deadlines
• Excellent written and verbal communication, proofreading, editing, formatting, and document-preparation skills
• Strong attention to detail and commitment to producing accurate, professional work
• Ability to exercise sound judgment, discretion, tact, and diplomacy
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Strong meeting coordination, action tracking, customer service, and interpersonal skills
• Ability to work independently and collaborate effectively within a multidisciplinary and matrixed organization
• Experience supporting senior leadership or multidisciplinary teams on a large engineering, construction, industrial, infrastructure, or government program
• Familiarity with virtual meeting platforms, shared workspaces, PMIS platforms, and electronic document-management systems
• Experience coordinating with Document Control, contractors, consultants, Client representatives, and on-site project personnel
• Experience supporting onboarding and offboarding, travel coordination, visitor access, workshops, training sessions, and program events
• Experience with routine timekeeping, invoice routing, purchase requests, office supplies, equipment inventories, and facilities requests
• Certified Administrative Professional certification
• Microsoft Office Specialist certification

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• Life insurance
• Flexible work schedules
• Holidays
• Remote work is permitted during the first year; after the first year, the selected candidate is required to either reside within commuting distance of Little Rock, AR or be willing to relocate to the area.
• Growth opportunities

Company Overview